Accounts Payable & Payroll Specialist

We are seeking a detail-oriented and experienced Accounts Payable & Payroll Specialist to manage vendor invoice processing, purchase order reconciliation, and payroll administration. The ideal candidate will have solid experience with QuickBooks, procurement coordination, and ADP payroll processing.

Key Responsibilities

Accounts Payable
Review, verify, and record vendor invoices and bills in QuickBooks.
Match vendor invoices with approved Purchase Orders (POs) and receiving documents.
Investigate and resolve discrepancies between vendor invoices and POs.
Work closely with the Procurement team to address and resolve PO-related issues.
Maintain vendor records and supporting documentation.
Assist with month-end closing activities and account reconciliations.

Procurement Coordination
Collaborate with the Procurement department to ensure proper PO creation and approval.
Monitor open POs and vendor bill status.
Communicate with vendors and internal stakeholders to resolve billing and purchasing issues.




Ensure compliance with company purchasing and payment policies.

Payroll Administration
Process payroll for both union and non-union employees.
Review employee time records, earnings, deductions, and perks for accuracy.
Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
Coordinate payroll-related inquiries and resolve employee payroll issues.
Support payroll audits and reporting requirements.

Qualifications
Bachelor's degree in Accounting, Finance, or related field preferred.
2+ years of Accounts Payable and Payroll experience.
Strong experience with QuickBooks.
Experience reconciling vendor invoices with Purchase Orders.
Working knowledge of procurement and purchasing processes.
Payroll processing experience for union and non-union employees.
Experience with ADP Payroll is highly preferred.
Solid analytical, organizational, and communication skills.
Proficiency in Microsoft Excel and other Microsoft Office applications.

📌 Accounts Payable & Payroll Specialist Mumbai
🏢 Birdi Systems International
📍 Mumbai