Role & responsibilities

Location Kandivali

US Shift

Job Responsibilities
Handle end-to-end Air Export Coordination activities from booking to flight departure.
Coordinate with customers for shipment bookings, cargo readiness, pickup requirements, and documentation.
Coordinate with airlines, GSA, co-loaders, overseas agents, transporters, customs brokers, and internal teams.
Check airline schedules, flight availability, cut-off times, ETD, ETA, routing, and transit time.
Arrange and coordinate cargo pickup from customers or suppliers.
Coordinate with the customs clearance team for timely export customs clearance and documentation.
Ensure cargo reaches the airline/CFS/terminal within the required cut-off time.
Prepare and verify HAWB, MAWB, shipping instructions, invoices, packing lists, and other export documents.
Coordinate with airlines for booking confirmation, space availability, cargo acceptance, and flight details.
Track shipment status and provide regular updates to customers and overseas agents.
Follow up on customs clearance, cargo handover, screening, weighing, and airline acceptance.
Coordinate with the documentation team for timely submission of required documents.
Handle amendments, shipment changes, delays, rollovers, and other operational issues.




Coordinate with overseas agents regarding pre-alerts and shipment documentation.
Coordinate with accounts and operations teams for shipment-related billing and documentation requirements.
Maintain accurate shipment records and update internal systems regularly.
Prepare daily/weekly shipment status reports as required.
Ensure smooth coordination between customers, airlines, customs internal team ,

transporters, and overseas agents.

Candidate Profile
Experience in Air Export Operations / Coordination / Freight Forwarding / Logistics.
Good knowledge of air export procedures and shipment handling.
Knowledge of HAWB, MAWB, airline booking, customs clearance, and cargo handling.
Experience dealing with airlines, GSA, co-loaders, transporters, customs brokers,

and overseas agents.
Robust coordination, communication, and follow-up skills.
Positive customer-handling and problem-solving abilities.
Valuable knowledge of MS Excel and MS Office.
Ability to manage multiple shipments and meet strict airline cut-off deadlines.
Experience with an international freight forwarder or customs broker will be preferred.

Location: Kandivali

Position: Air Export Coordination Executive

Preferred candidate profile

📌 Air Export Coordination Executive Mumbai (India)
🏢 ZODIAC HR CONSULTANTS
📍 India