Key Responsibilities

Calendar &
Meeting Management
Proactive Calendar Ownership: Manage and optimize the Director’s complex daily schedule, troubleshoot scheduling conflicts dynamically, and allocate adequate preparation buffers.
Meeting Coordination: Organize internal and external meetings, board reviews, and town halls. Book venues, set up required audio/visual technology, and coordinate hospitality logistics.
Documentation &
Briefings:

Prepare detailed meeting agendas, compile pre-reading materials, take highly accurate minutes of meetings (MoM), and rigorously track action items for follow-up.

Communication &
Gatekeeping
Liaison &
Gatekeeping:

Serve as a strategic communication conduit between the Director and department heads, clients, partners, and vendors.
Correspondence &
Formatting:

Screen incoming calls, emails, and physical mail. Draft, proofread, and format skilled memos, presentation slides, internal announcements, and reports.
Confidentiality:



Securely manage highly sensitive corporate data, personnel records, and executive discussions with flawless discretion.

Travel &
Expense Logistics
Itinerary Design: Coordinate comprehensive domestic and international travel itineraries, including multi-city flight bookings, visa coordination, hotel lodging, and ground transportation.
Expense Tracking: Reconcile business expenditures, track corporate credit card transactions, and file timely monthly expense reports.

Operations &
Special Projects
Project Oversight: Help track cross-department milestones and deadlines under the Director’s purview.
Process Optimization: Review existing office procedures and introduce structured digital filing systems or software to improve operational efficiency.

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant To Director Dasna (India)
🏢 Ecotone Acoustics Private
📍 India