Job Summary:

We are looking for an experienced and proactive Admin Head to oversee the complete administrative operations of the organization, ensuring smooth, cost-effective, compliant, and effective functioning of offices, centres, facilities, assets, vendors, and support services.

Key Responsibilities

1. Administration & Facility Management

- Manage day-to-day administrative operations across HO, offices, centres, and project locations.
- Ensure proper maintenance of office infrastructure, facilities, utilities, housekeeping, security, and overall workplace standards.
- Develop and implement administrative SOPs and processes.
- Ensure timely resolution of administrative issues and facility-related requirements.

2. Vendor & Contract Management

- Identify, evaluate, negotiate, and manage vendors and service providers.
- Monitor vendor performance, service quality, and contractual compliance.
- Negotiate commercial terms to achieve cost optimization.
- Maintain proper records of agreements, contracts, invoices, and renewals.

3. Asset & Inventory Management

- Maintain accurate records of company assets, equipment, furniture, IT/non-IT items, and consumables.
- Ensure proper allocation, tracking, physical verification, and recovery of company assets.
- Establish controls to minimize asset loss, misuse, and unnecessary expenditure.
- Monitor inventory levels and ensure timely procurement.

4. Procurement & Cost Control

- Manage administrative procurement as per approved budgets and company policies.
- Obtain and evaluate quotations and ensure competitive pricing.
- Monitor administrative expenses and identify opportunities for cost reduction.




- Ensure proper documentation and approval for all administrative purchases.

5. Security & Safety

- Ensure adequate security arrangements at offices and project centres.
- Coordinate with security agencies and monitor deployment and performance.
- Ensure implementation of workplace safety, fire safety, emergency preparedness, and other applicable requirements.
- Conduct periodic inspections and take corrective actions wherever required.

6. Travel & Logistics

- Oversee employee travel, accommodation, transportation, and logistics requirements.
- Manage company vehicles, drivers, fuel, maintenance, and related documentation, wherever applicable.
- Ensure efficient coordination for official meetings, events, training programs, and management visits.

7. Compliance & Documentation

- Ensure statutory and administrative compliance related to facilities, licenses, registrations, contracts, and service providers.
- Maintain proper documentation and records for audits and management review.
- Coordinate with relevant departments and external agencies for administrative compliance matters.

8. Team Management

- Lead and manage the administration team, support staff, housekeeping, security, drivers, and other outsourced personnel.
- Define responsibilities, monitor performance, and ensure discipline and productivity.
- Develop and implement performance standards for the administration team.

9. Management Reporting

- Prepare regular MIS and reports related to administrative expenses, assets, procurement, vendors, facilities, and operational issues.
- Provide management with recommendations on cost optimization and process improvement.
- Escalate critical administrative risks and issues to senior management in a timely manner.

📌 Admin Head - Noida
🏢 LNJ Institute Of Skills And Technology
📍 Noida