We are looking for a candidate who is motivated to pursue a career in legal documentation, and previous experience with legal documentation? Coordinator and Executive in a Legal Documentation role.
1. Prepare and manage documents associated with tenders and legal requirements.
2. Experience with developing and maintaining electronic filing systems and databases? (hard and soft copies to be maintained)
3. Prioritize tasks when handling multiple documentation requests
4. Handle confidential information in your work
5. Communicate with other team members to gather necessary information for documentation for all requirements related to the above
6. Handle errors or discrepancies in legal documents to ensure completeness and accuracy
7. Ability to work under pressure to expedite the documentation process, potentially compromising quality
8. Assist the compilation and preparation of regularly scheduled reports.
9. Plan, schedule, and coordinate meetings, ensuring comprehensive and accurate minutes are recorded and distributed.
10. Manage and update trackers for software systems, legal matters, trademarks, design registrations, and associated documentation.
11. Collaborate with and assist Reporting Manager in meeting diverse needs and completing various tasks and requirements.
Requirements:
1. Accuracy and Attention to Detail:
Precision in documentation and an eye for detail.
2. Office Management Systems and Procedures: Familiarity with office systems and workflows.
3. Office Equipment: Proficient in using office equipment, including printers and scanning machines.
4. MS Office Proficiency: Solid skills in MS Office, especially MS Word, MS Excel and MS PowerPoint.
5. Time Management: Ability to manage time effectively and prioritize tasks.
6. Problem-Solving: Aptitude for identifying and resolving issues.
7. Communication Skills: Excellent written and verbal communication skills are essential. (COMPUSTORY) and Effective communication and collaboration abilities.
8. Organizational Skills: Strong organizational abilities with the capability to handle multiple tasks simultaneously.
9. Report Preparation & Meeting Management: Proficiency in preparing reports and managing meetings efficiently.
10. Tracker Maintenance and Documentation Management: Ability to maintain detailed trackers and manage various types of documentation effectively.
Qualification:
Minimum - Graduate (schooling preferably from a convent)