We are hiring - Manager / Senior Manager – Company Secretary (CS)

Department: Secretarial & Compliance
Location: Kolkata, India

Job Summary

We are looking for a detail-oriented and experienced Company Secretary (CS) qualified to manage corporate secretarial activities, statutory compliances, regulatory filings, and corporate governance documentation in India, along with secretarial support for APAC and EMEA regions.

The role involves working closely with the CFO and Secretarial Team on governance, risk management, IPO-related activities, pre-listing compliances, and post-listing obligations.

Key Responsibilities

1. Board & Corporate Governance

- Coordinate Board, Shareholders’ and Committee Meetings.
- Prepare agendas, notices, resolutions, minutes, and maintain statutory registers and Related Party Transaction (RPT) records.
- Ensure proper corporate governance documentation.

2. Secretarial Operations – APAC & EMEA

- Manage secretarial documentation and compliance support for international entities.
- Coordinate with stakeholders and maintain jurisdiction-wise compliance records and trackers.

3. Statutory & Regulatory Compliance

- Ensure compliance with the Companies Act, 2013, and applicable statutory requirements.
- Handle ROC filings and applicable SEBI and regulatory submissions.
- Monitor regulatory updates and statutory deadlines.

4. Compliance Monitoring & Risk Management

- Maintain compliance trackers and follow up on pending requirements.
- Maintain the Risk Register and Risk Control Matrix (RCM) under the CFO’s supervision.
- Track risks, mitigation actions, and internal controls; escalate delays and compliance issues.

5. IPO, Pre-Listing & Post-Listing Compliance

- Coordinate with the Secretarial Team for DRHP preparation and related documentation.
- Support pre-listing requirements and applicable SEBI LODR compliance.




- Maintain listing-related disclosures, filings, and records within prescribed timelines.

6. Stakeholder Coordination & Reporting

- Coordinate with the CFO, internal departments, Secretarial Team, and other stakeholders.
- Prepare compliance status reports and ensure timely completion of activities.
- Maintain confidentiality and accuracy of corporate records.

Required Qualifications

- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI) is mandatory.
- A degree in Law, Commerce, or Business Administration will be an advantage.

Required Experience

- Experience in corporate secretarial functions, corporate governance, and statutory compliance.
- Practical exposure to Board Meetings, ROC filings, and Companies Act requirements.
- Knowledge of SEBI regulations, IPO, DRHP preparation, and post-listing LODR compliances will be preferred.
- Experience in APAC/EMEA secretarial operations and risk management will be an added advantage.

Key Skills

- Strong knowledge of the Companies Act, 2013, and applicable SEBI regulations.
- Excellent drafting, documentation, and compliance-tracking skills.
- Strong analytical, organisational, and stakeholder-management abilities.
- Proficiency in MS Word, Excel, and compliance-tracking tools.
- High attention to detail, integrity, and confidentiality.

Key Performance Expectations

- Timely and accurate statutory filings and secretarial documentation.
- Effective maintenance of compliance trackers, statutory registers, and corporate records.
- Timely closure and escalation of pending compliances.
- Accurate maintenance of risk registers and RCMs.
- Effective support for DRHP preparation, pre-listing, and post-listing compliance activities.

Pay: Up to ₹165,000.00 per month

Benefits:

- Health insurance
- Life insurance
- Provident Fund

Work Location: In person

📌 Company Secretary (Kolkata)
🏢 Sharma Enterprises
📍 Kolkata