DUTIES & RESPONSIBILITIES - (Construction/ Restoration) Mostly Work from Home. Any individual with Project management background can apply.

The following is a list of the essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs require. Apex project management maintains the right to modify job duties and responsibilities at its discretion.

Scheduling

- Complete projects or assignments assigned while ensuring customer satisfaction through a timely restoration process
- Coordinate the PM's schedule, mitigation and construction/repair schedules, material schedules, and communicate updates to stakeholders
- Communicate with clients and vendors as necessary to advise of projects and/or schedules and updates, including completion of Gantt charts
- Scheduling meetings and site visits for the PM to homeowners, insurance adjusters, and trade vendors
- Order materials as required for jobs

Communications

- Communicate and coordinate project activities between the PM, internal staff, crew, subcontractors and clients
- Monitor budgets and communicate to sub-trades as required Ensure timely and accurate updates in company software and with clients and adjusters
- Notify the PM of current or cancelled claims indicating dates, timelines, and details of the any losses
- Follow up on pending approvals for each job. Receive and respond in a timely manner to any incoming calls
- Monitor all external communication related to the job and respond/communicate accordingly and update workflow status’ daily

Administration





- Ensure all required documentation such as work authorizations and structure packages; deductibles and payment schedules were received prior to work commencing
- Prepare requests for quotes, purchase orders, work orders, notices of commencement, supporting documentation for cost breakdown, and other documents for jobs as needed
- Compile accurate job costing sheets for accounting purposes based on estimates completed by the PM, costing sheets, and purchase orders
- Complete invoicing form in the required format and distribute promptly
- Initiate and update client records, including creating files for all quote claims, maintaining client files, and ensuring all documents are scanned and accounted for
- Document details of all other major occurrences in the scope of the project, including emergencies, structure scopes, estimates, letters to clients and adjusters, as per the PM's direction

General

- Maintain professional conduct and appearance in all client-facing activities
- Establish positive rapport with clients when possible
- Provide an exceptional level of service that exceeds the expectations of the client
- Conduct all work in accordance with company safety policies
- Adherence to all company workplace policies
- Perform other duties as may be required

Pay: ₹50,000.00 - ₹70,000.00 per month

Application Question(s):

- Do you have masters degree in construction management, project management , operations management and business administration from Canada/UK/USA/NZ/AUS

Education:

- Bachelor's (Required)

Experience:

- Project management: 2 years (Preferred)

Language:

- English (Required)

Shift availability:

- Night Shift (Required)

Work Location: Hybrid remote in Bengaluru, Karnataka

📌 Project Coordinator/Administrator (Bengaluru)
🏢 Apex Project Management
📍 Bengaluru