HR Recruiter / HR Executive – Job Description & Responsibilities

For Facilities Management (IFM) and Pest Control Services – Acuity Groups LLP, Bengaluru

1. Job Title and Role Overview

Job Title: HR Recruiter / HR Executive Department: Human Resources Industry: Integrated Facilities Management (IFM), Housekeeping, Security, Technical Services and Pest Control Location: Bengaluru, Karnataka Reporting To: HR Manager / Management

Job Purpose: To manage end-to-end recruitment, manpower deployment, employee documentation, attendance, onboarding, and HR operations for facilities management and pest control services, ensuring timely deployment of suitable employees at client sites.

2. Key Jobs and ResponsibilitiesA. Recruitment and Manpower Planning

- Handle end-to-end recruitment for housekeeping staff, security guards, security supervisors, technicians, pest control technicians, helpers, field officers and other office staff.
- Source candidates through job portals, WhatsApp groups, referrals, walk-ins and field recruitment.
- Coordinate with operations managers and site supervisors to understand manpower requirements.
- Screen resumes, conduct initial interviews and arrange management or client interviews where required.
- Verify candidate experience, salary expectations, availability and joining dates.
- Maintain a daily recruitment tracker showing vacancies, candidates contacted, interviews, selections and joining status.
- Follow up with selected candidates to ensure they join on the committed date.
- Maintain a ready pool of candidates for urgent and replacement requirements.
- Meet weekly and monthly recruitment targets based on approved manpower requirements.

B. Facilities Management (IFM) Recruitment

- Recruit housekeeping staff, supervisors, security guards, technicians and multi-skilled technicians for client locations.
- Coordinate manpower deployment for apartments, commercial buildings, offices, warehouses, retail outlets and other client sites.
- Arrange replacement staff for absenteeism, resignations and client complaints.
- Coordinate with site supervisors to confirm attendance, shift requirements and vacancies.
- Ensure candidates understand their duties, working hours, salary, weekly offs and site location before joining.
- Monitor joining status and confirm successful deployment with the operations team.

C. Pest Control Recruitment and Coordination

- Recruit pest control technicians, helpers, field supervisors and business development staff.
- Ensure candidates understand pest control duties, fieldwork requirements and client-site responsibilities.
- Coordinate technician deployment according to daily service schedules and client requirements.
- Arrange replacement technicians when employees are absent or leave the organization.
- Coordinate with the operations team to ensure technicians receive the required uniforms and personal protective equipment (PPE), such as masks, gloves, goggles and safety shoes.




- Maintain records of technician training, safety induction and attendance.
- Follow up with operations regarding client complaints, technician conduct and service quality issues.

D. Employee Onboarding and Documentation

- Collect and verify employee documents, including Aadhaar, PAN, bank details, photographs, address proof and previous employment records where applicable.
- Prepare appointment letters, offer letters, joining forms, employee ID cards and employee files.
- Explain company policies, salary structure, attendance rules, leave policies and notice periods.
- Coordinate employee induction and site-specific training.
- Maintain an updated employee master database with contact details, job role, salary, joining date and deployment location.
- Track pending documents and follow up with employees for completion.

E. Attendance, Payroll and Employee Records

- Collect attendance and overtime details from site supervisors.
- Verify absenteeism, weekly offs, leave records, replacements and new joiners before payroll processing.
- Coordinate with accounts and management for salary inputs, deductions, advances and full-and-final settlements.
- Maintain records relating to PF, ESI, insurance and other applicable employee benefits.
- Track salary-related queries and coordinate timely resolution.
- Maintain proper records of resignations, absconding employees, notice periods and employee exits.

F. Statutory Compliance and HR Administration

- Coordinate applicable PF, ESI, professional tax, labour law and other statutory documentation with the concerned team.
- Maintain employee records and supporting documents for audits and inspections.
- Track employee insurance enrolment and renewal requirements.
- Ensure recruitment and employment documentation follows applicable company policies and legal requirements.
- Escalate compliance gaps or missing employee records to management.

G. Employee Relations and Retention

- Handle employee queries regarding salaries, attendance, leave, benefits and workplace concerns.
- Coordinate with supervisors to resolve manpower and employee discipline issues.
- Conduct follow-up calls with new joiners to improve retention.
- Monitor absenteeism, early attrition and employees who fail to report for duty.
- Coordinate exit formalities, company asset recovery and clearance processes.
- Maintain professional communication with employees, candidates and site management.

H. HR MIS and Reporting

Prepare and submit daily, weekly and monthly HR reports covering:

- Vacancy and manpower status.
- Candidates contacted, screened,



interviewed and selected.
- Joining and deployment status.
- Recruitment source and hiring cost, where tracked.
- Employee attendance, absenteeism and attrition.
- Pending employee documentation.
- PF, ESI and insurance documentation status.
- Resignations, replacements and full-and-final settlements.
- Recruitment performance against assigned targets.

3. Daily Work Schedule and Deliverables

Activity

Expected deliverable

Review manpower requirements

Updated vacancy list

Source and contact candidates

Daily sourcing and calling tracker

Screen and interview candidates

Shortlisted candidate list

Coordinate joining and deployment

Confirmed joining report

Follow up with site supervisors

Attendance and vacancy updates

Complete employee documentation

Updated employee files

Coordinate payroll inputs

Verified attendance and salary inputs

Submit HR report

Daily recruitment and HR MIS

4. Suggested HR Recruiter / Executive KPIs

These are suggested starting targets and should be adjusted according to the number of vacancies and urgency of client deployments.

KPI

Suggested target

Candidate calls and follow-ups

40–60 per day

Suitable candidates shortlisted

5–10 per day

Interviews coordinated

3–5 per day

Successful joining

3–5 per week, depending on vacancies

Attendance and payroll inputs

100% submitted by deadline

Employee documentation

100% completed or tracked

Urgent manpower replacement

Within the agreed deployment timeline

Daily HR MIS

Submitted every working day

Candidate follow-up

All selected candidates tracked until joining

5. Required Qualifications and Skills

- Graduate in HR, Business Administration or a related field; equivalent experience may be considered.
- 1–3 years of experience in recruitment or HR operations preferred.
- Experience recruiting blue-collar manpower for facilities management, security, housekeeping, technical services or pest control is an advantage.
- Knowledge of job portals, Excel, WhatsApp recruitment and candidate tracking.
- Positive communication and follow-up skills.
- Ability to handle high-volume recruitment and urgent manpower requirements.
- Knowledge of attendance, payroll coordination, employee documentation, PF and ESI processes.
- Kannada and English communication skills preferred; Hindi or other local languages are an advantage.

Pay: ₹25,000.00 - ₹29,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Ability to commute/relocate:

- Yelachenahalli, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

- Bachelor's (Preferred)

Experience:

- Facility Management: 2 years (Preferred)

Language:

- English (Preferred)
- Hindi (Preferred)
- Kannada (Preferred)

Location:

- Yelachenahalli, Bengaluru, Karnataka (Preferred)

Willingness to travel:

- 50% (Preferred)

Work Location: In person

📌 HR Recruiter (Bengaluru)
🏢 ACUITY GROUPS
📍 Bengaluru