JOB DESCRIPTION – ADMIN CLERK

Position: Admin Clerk
Location: P. P. Savani School, Rajpipla
Department: Administration
Employment Type: Full-Time

Job Summary

We are looking for a responsible and well-organized Admin Clerk to handle day-to-day administrative and clerical activities of the school. The candidate should have prior experience in school administration / educational institutions and should be capable of maintaining records, coordinating with staff, students, parents, and management, and handling routine office work efficiently.

Key Responsibilities

- Handle day-to-day school administrative and clerical work.
- Maintain and update student, staff, and administrative records.
- Prepare and maintain files, registers, forms, letters, notices, and other official documents.
- Handle data entry and documentation using MS Office, Excel, and school ERP/software.
- Maintain attendance records and assist in preparing attendance-related reports.
- Coordinate with teachers, coordinators, principals, parents, and other departments for administrative requirements.
- Handle incoming and outgoing correspondence, emails, and official communication.
- Prepare reports, statements, and MIS as required by the school management.
- Assist with student admission, withdrawal, transfer certificate, and other school documentation.
- Maintain and update student information in the school ERP/system.
- Support fee-related administrative coordination and maintain required records.
- Maintain office files and ensure proper filing and easy retrieval of documents.
- Assist in preparing examination, event, meeting, and school activity-related documentation.
- Coordinate with vendors, service providers, and other external parties whenever required.
- Maintain confidentiality of student, staff,



and school-related information.
- Handle routine queries from parents, students, and staff professionally.
- Support the Principal and Administration Department in daily administrative activities.
- Perform any other administrative duties assigned by the management.

Required Skills

- Good knowledge of MS Office, MS Excel, Word, and Email.
- Good communication and interpersonal skills.
- Solid documentation and record-maintaining skills.
- Good typing and data-entry skills.
- Ability to work with school ERP/software.
- Good organizational and time-management skills.
- Ability to handle multiple administrative tasks efficiently.
- Professional and polite behaviour while dealing with students, parents, and staff.
- Ability to maintain confidentiality and accuracy in administrative records.

Qualification & Experience

- Graduate in any discipline from a recognized university.
- Minimum 1 years of relevant work experience in school administration, educational institutions, or a similar administrative role.
- Candidates with prior experience as a School Admin Clerk / School Administrator / Office Assistant / Administrative Executive in a school will be preferred.
- Candidates from Rajpipla or nearby locations will be preferred.
- Experience with school ERP, student records, admissions, attendance, documentation, and general school administration will be an added advantage.

Preferred Candidate Profile

The ideal candidate should be responsible, disciplined, organized, computer-savvy, and capable of independently handling routine school administrative work. Prior experience in a reputed school or educational institution will be highly preferred.

Salary

Salary: As per candidate's qualification, experience, and suitability.

Work Location: In person

📌 Admin Clerk (Rajpipla)
🏢 P.P. Savani Chaitanya vidya sankul
📍 Rajpipla