Job Description – Travel Desk Executive

Department: Human Resources
Designation: Travel Desk Executive

Job Purpose

To manage and coordinate employee travel arrangements, including domestic and international bookings, visa processing, travel reimbursements, and employee convenience to ensure smooth and hassle-free business travel.

Key Responsibilities

- Domestic & International Travel Bookings
- Manage flight, train, bus, and hotel bookings for domestic and international business travel.
- Coordinate travel itineraries, ticket confirmations, cancellations, rescheduling, and travel changes.
- Ensure cost-effective bookings while following company travel policies.
- Visa & International Travel Assistance
- Handle visa application and documentation processes for international business travel.
- Coordinate with employees, embassies, visa consultants, and travel agencies for visa appointments and approvals.
- Assist with passport requirements, travel insurance, and other necessary international travel documents.
- Travel Reimbursements & Expense Management
- Process employee travel reimbursement claims and verify supporting bills and receipts.




- Coordinate with Accounts for timely reimbursement processing.
- Maintain travel expense records and ensure compliance with company policies and budgets.
- Employee Travel Convenience & Coordination
- Coordinate airport transfers, local conveyance, cabs, and other transportation requirements.
- Arrange accommodation and local travel facilities for employees travelling for official purposes.
- Ensure employees have the necessary travel details and support before and during their journeys.
- Vendor & Travel Agency Coordination
- Liaise with airlines, hotels, travel agencies, cab vendors, and visa consultants.
- Maintain vendor records and negotiate cost-effective travel arrangements wherever possible.
- Documentation & Reporting
- Maintain records of bookings, travel approvals, visa applications, reimbursements, and travel expenses.
- Prepare travel expense reports and ensure proper documentation for audit and internal reference.
- Ensure all bookings and reimbursements comply with company policies and approval procedures.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Travel Desk Executive (Surat)
🏢 Orange 0 tec
📍 Surat