The Documentation Executive will be responsible for handling student documentation for overseas education applications, including university admission applications, visa documentation, financial documents, and other supporting paperwork. The candidate must ensure document accuracy, maintain proper records, track application progress, and coordinate with counsellors and other stakeholders to facilitate smooth application processing.

Key Responsibilities1. Student Documentation & Application Processing

- Collect, verify, organise, and maintain student documents required for overseas university applications.
- Review academic transcripts, mark sheets, degree certificates, passports, English language test scores, and other supporting documents.
- Ensure all documents are complete, accurate, and compliant with university and country-specific requirements.
- Prepare and submit university application documents within the specified deadlines.
- Maintain digital and physical records of student applications and supporting documents.
- Identify missing, incorrect, or incomplete documents and coordinate with students and counsellors to obtain the necessary information.

2. Visa Documentation

- Assist in preparing and organising student visa application documents based on the relevant country's requirements.
- Coordinate the collection and verification of financial documents, bank statements, sponsorship letters, affidavits, and other supporting documents, as applicable.
- Check documentation against the latest available visa guidelines and requirements.
- Assist students in preparing Statements of Purpose (SOPs), visa cover letters, and other supporting documentation, where required.
- Track visa application progress and maintain updated records of submissions, appointments, and decisions.
- Escalate discrepancies or complex documentation issues to the appropriate team members.

3. University & Internal Team Coordination





- Coordinate with International Student Advisors, Study Abroad Counsellors, university representatives, and admissions teams.
- Follow up with universities regarding application status, pending documents, offer letters, and admission confirmations.
- Ensure timely communication of documentation requirements and application updates to the relevant teams.
- Support the processing of conditional and unconditional offer letters, Confirmation of Acceptance for Studies (CAS), and other country-specific admission documents, as applicable.
- Assist with the coordination of tuition fee payment confirmations, enrolment documentation, and pre-departure formalities.

4. Record Management & Compliance

- Maintain accurate student records using the company's CRM, documentation trackers, and other internal systems.
- Update application status and documentation progress regularly.
- Ensure the confidentiality and security of student information and financial documents.
- Follow internal documentation procedures and university-specific compliance requirements.
- Prepare regular reports on pending applications, missing documents, submission deadlines, and visa outcomes.
- Maintain an organised filing system for easy retrieval and auditing.

5. Deadline Management & Operational Support

- Monitor application deadlines, university intake dates, visa submission timelines, and enrolment deadlines.
- Prioritise multiple student applications and ensure timely submission of documents.
- Follow up with students and counsellors regarding outstanding documentation.
- Identify potential delays and proactively communicate them to the relevant teams.
- Provide documentation support to the counselling and admissions teams whenever required.

Pay: ₹18,000.00 - ₹25,000.00 per month

Advantages:

- Leave encashment
- Paid time off

Education:

- Bachelor's (Preferred)

Language:

- Malayalam (Required)
- English (Required)

Location:

- Kochi, Kerala (Required)

Work Location: In person

📌 Documentation Executive (Study Abroad) (Kochi)
🏢 GUIDANCE PLUS EDUCATIONAL SERVICES
📍 Kochi