Job Description – Procurement Executive (Purchase)

Position: Procurement Executive / Purchase Executive
Department: Procurement / Operations
Experience: 1–3 Years
Employment Type: Full-Time
Location: Vadodara, Gujarat
Industry: E-commerce / Printing & Customized Products

About the Role

We are looking for a Procurement Executive (Purchase) to manage and coordinate the company's purchasing activities, ensuring that required materials, products, and supplies are available on time, at the right quality, and at competitive prices.

The ideal candidate should have good vendor management, negotiation, communication, follow-up, inventory coordination, and basic Excel skills. The candidate will work closely with the production, packaging, warehouse, and operations teams to understand material requirements and ensure timely procurement.

Key Responsibilities1. Purchase & Procurement

- Identify and purchase raw materials, packaging materials, printing supplies, and other operational requirements.
- Procure materials based on production requirements, stock levels, and upcoming orders.
- Prepare and process purchase orders as required.
- Compare quotations from multiple suppliers and select suitable vendors based on price, quality, availability, and delivery time.
- Ensure purchases are made within approved budgets and requirements.

2. Vendor Management

- Identify and develop relationships with reliable suppliers and vendors.
- Communicate with existing and new vendors regarding pricing, availability, specifications, and delivery timelines.
- Negotiate prices, payment terms, minimum order quantities, and delivery schedules.
- Maintain updated vendor information and purchase records.
- Follow up regularly with vendors for pending orders and expected delivery dates.

3. Material Planning & Availability

- Coordinate with the production and operations teams to understand upcoming material requirements.




- Monitor stock levels and identify materials that need to be reordered.
- Ensure important materials are purchased in advance to avoid production delays.
- Track lead times and plan purchases according to production schedules and order requirements.
- Coordinate for urgent purchases whenever required.

4. Quality & Quantity Verification

- Ensure purchased materials match the required specifications, quantity, size, color, material, and quality standards.
- Coordinate with the concerned team when materials received do not match the purchase requirement.
- Report shortages, damaged materials, incorrect items, or quality issues to the vendor and internal team.
- Coordinate for replacement, correction, or resolution of supplier-related issues.

5. Purchase Tracking & Documentation

- Maintain purchase records, quotations, purchase orders, invoices, and delivery details.
- Update purchase and supplier information in Excel or the company's internal system.
- Track pending and completed purchases.
- Maintain records of material costs and vendor pricing.
- Ensure proper documentation for every purchase.

6. Coordination with Internal Teams

- Work closely with the Production, Packaging, Warehouse, E-commerce, and Operations teams.
- Confirm material requirements before placing orders.
- Communicate expected delivery dates to the relevant departments.
- Coordinate with the warehouse/team to confirm material receipt.
- Escalate potential shortages or delays that may affect production timelines.

7. Cost Control





- Compare vendor prices regularly and identify cost-saving opportunities.
- Negotiate better rates for bulk purchases wherever possible.
- Monitor changes in material prices and inform management when significant changes occur.
- Avoid unnecessary purchases and excess inventory.
- Maintain a balance between material availability and inventory cost.

Required Skills

- Good knowledge of purchase and procurement processes.
- Strong vendor coordination and follow-up skills.
- Good negotiation and communication skills.
- Basic to intermediate MS Excel/Google Sheets knowledge.
- Ability to compare quotations and pricing.
- Good organizational and record-keeping skills.
- Ability to manage multiple purchase requirements simultaneously.
- Strong attention to detail.
- Ability to work under deadlines and handle urgent requirements.
- Basic understanding of inventory and stock management.

Preferred Qualifications

- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Operations, or a related field.
- 1–3 years of experience in Purchase, Procurement, Vendor Management, or Supply Chain.
- Experience in e-commerce, manufacturing, printing, packaging, or a similar industry will be an advantage.

Ideal Candidate

We are looking for someone who is responsible, proactive, organized, and good at follow-ups. The candidate should be comfortable communicating with multiple vendors, negotiating prices, maintaining purchase records, and coordinating with internal teams.

The person should be able to identify potential procurement issues in advance and take timely action to ensure that material shortages or vendor delays do not affect production and order fulfillment.

Salary: 150000 to 250000 Per Annum
Experience: 1–3 Years
Job Type: Full time

Pay: ₹150,000.00 - ₹250,000.00 per month

Benefits:

- Paid time off

Work Location: In person

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