JOB DESCRIPTIONTendering Executive / Tendering Engineer

Company: Exodrone Systems
Location: Hyderabad, Telangana
Department: Business Development / Tendering
Employment Type: Full-time

1. Job Summary

Exodrone Systems is looking for a detail-oriented and proactive Tendering Executive / Tendering Engineer to identify, evaluate, prepare, and submit tenders for drone manufacturing, UAV systems, surveillance solutions, agricultural drones, defence applications, and other government and industrial projects.

The candidate will be responsible for managing the complete tendering process, from identifying suitable opportunities on government portals to preparing technical and commercial bids, coordinating documentation, and tracking tender results.

2. Key Responsibilities

A. Tender Identification and Opportunity Research

- Identify relevant tenders on GeM, CPPP, eProcurement portals, state government portals, defence procurement portals, and other platforms.
- Search for opportunities related to drones, UAVs, drone services, surveillance systems, agriculture, surveying, manufacturing, and defence technology.
- Evaluate tender eligibility, EMD, turnover requirements, prior experience, technical qualifications, and submission deadlines.
- Maintain a database of upcoming, ongoing, and submitted tenders.

B. Tender Documentation and Submission

- Prepare and submit technical bids, commercial bids, and supporting documents.
- Review tender documents, RFPs, BOQs, eligibility criteria, and technical specifications.
- Prepare compliance statements, technical datasheets, declarations, undertakings, and other required documents.
- Coordinate the preparation of company profiles, GST certificates, PAN, MSME/Udyam certificates, financial statements, work orders, and experience certificates.
- Ensure all tender submissions are complete, accurate, and submitted before deadlines.
- Manage online bid submission, document uploads, digital signatures,



and portal-related formalities.

C. Technical and Commercial Coordination

- Coordinate with the engineering team to prepare technical specifications and compliance matrices.
- Obtain quotations from vendors and suppliers for components, equipment, and third-party products.
- Prepare cost sheets, BOQs, pricing comparisons, and commercial proposals.
- Coordinate internally to ensure that proposed products meet the tender requirements.
- Flag deviations, restrictive specifications, missing certifications, and risks before bid submission.

D. Government and Institutional Liaison

- Track tender clarifications, pre-bid meetings, corrigenda, amendments, and submission extensions.
- Prepare responses to buyer queries and requests for additional documentation.
- Coordinate with government departments, PSUs, defence organisations, and institutional buyers wherever required.
- Track technical evaluation, financial bid opening, results, purchase orders, and contract requirements.

E. Tender Pipeline and Reporting

- Maintain an updated tender tracker with deadlines, estimated values, eligibility, bid status, and outcomes.
- Prepare weekly reports on identified opportunities, submitted bids, and upcoming deadlines.
- Maintain an organised digital archive of tender documents and previous submissions.
- Analyse unsuccessful bids and recommend improvements to future submissions.

3. Required Qualifications

- Bachelor's degree or diploma in Engineering, Business Administration, Commerce, or a related field.
- 1–3 years of experience in tendering,



government procurement, or bid management preferred.
- Freshers with strong documentation, research, and computer skills may also apply.
- Experience with GeM, CPPP, eProcurement portals, or government tender submissions is preferred.

4. Required Skills

- Good written and verbal communication skills.
- Strong documentation, research, and organisational abilities.
- Working knowledge of MS Excel, Word, PDF tools, and online procurement portals.
- Ability to understand technical specifications and eligibility conditions.
- Robust attention to detail and deadline management.
- Ability to coordinate with engineering, accounts, vendors, and management teams.
- Knowledge of GST, EMD, bid security, performance security, and government procurement procedures is an advantage.

5. Performance Indicators (KPIs)

- Number of relevant tenders identified and evaluated.
- Number of eligible tenders submitted before deadlines.
- Accuracy and completeness of tender documentation.
- Tender qualification and technical acceptance rate.
- Number and value of orders won.
- Timely tracking of tender updates, clarifications, and results.

6. Preferred Candidate Profile

The ideal candidate should be proactive, disciplined, comfortable working with government procurement portals, and capable of independently managing multiple tenders. Experience in drone technology, aerospace, defence equipment, electronics, engineering products, or industrial manufacturing will be an added advantage.

7. Compensation

Salary: As per experience and capabilities.

8. How to Apply

Interested candidates may submit their resume highlighting relevant tendering experience, government procurement portal knowledge, and previous tender submissions.

Email: [email protected]
Company: Exodrone Systems, Hyderabad

Pay: ₹11,000.00 - ₹64,000.00 per month

Work Location: In person

📌 Proposal Writer (Hyderabad)
🏢 Exodrone Systems
📍 Hyderabad