Job Description – Store Executive

Industry: Interior Design, Retail Fit-Outs & Wood Furniture Manufacturing

Department: Stores / Inventory Designation: Store Executive Reporting To: Store In-Charge / Purchase Manager / Production Manager Location: Factory / Warehouse / Interior Project Site

1. Job Purpose

To manage the receipt, storage, issuance and maintenance of materials required for interior projects and factory production, ensuring accurate inventory records, timely material availability and minimum material wastage.

2. Key ResponsibilitiesA. Material Receipt and Verification

- Receive materials from suppliers and verify them against purchase orders and delivery challans.
- Check the quantity, quality and specifications of materials received.
- Handle materials such as plywood, MDF, laminates, veneers, timber, hardware, glass, metal, paints, adhesives and electrical fittings.
- Report damaged, defective or short-supplied materials to the Purchase Department.

B. Inventory Management

- Maintain accurate stock records in Excel or the company's ERP/software.
- Update inward, outward and stock transfer entries on a daily basis.
- Monitor minimum stock levels and inform the Purchase Department about items requiring replenishment.
- Conduct regular physical stock verification and reconcile discrepancies.
- Ensure proper storage, identification and labelling of materials.

C. Material Issuance and Dispatch

- Issue materials to the Production Department and project sites only against approved material requisitions.
- Verify material requirements before issuing items.
- Maintain material issue slips, gate passes, delivery challans and stock transfer records.




- Coordinate with production and site teams to ensure timely material availability.
- Track materials returned from project sites and update stock records accordingly.

D. Coordination and Documentation

- Coordinate with Purchase, Production, Projects, Accounts and Logistics teams.
- Maintain records of purchase receipts, material returns, scrap and damaged stock.
- Prepare daily, weekly and monthly stock reports.
- Assist the Accounts Department during stock audits and supplier invoice verification.
- Maintain proper documentation for material movement between factory and project sites.

E. Store Maintenance and Safety

- Keep the store clean, organised and free from unnecessary clutter.
- Store materials according to their type, size and usage.
- Ensure safe handling and storage of glass, metal, chemicals, paints and adhesives.
- Follow fire safety, housekeeping and workplace safety procedures.
- Prevent material damage, theft, pilferage and unnecessary wastage.

3. Educational Qualification

- PUC / Diploma / Any Degree.
- Candidates with a Diploma in Mechanical, Civil or related fields may be preferred.
- Knowledge of inventory management and store operations is desirable.

4. Experience

- 1–3 years of experience in stores, inventory or warehouse operations.
- Experience in an interior company,



furniture manufacturing unit, retail fit-out company or construction industry is preferred.

5. Required Skills

- Basic computer knowledge, including MS Excel.
- Knowledge of stock registers and inventory management.
- Positive coordination and communication skills.
- Attention to detail and numerical accuracy.
- Ability to organise materials and maintain proper documentation.
- Honesty, accountability and time management.
- Knowledge of plywood, laminates, hardware and other interior materials is an advantage.

6. Key Performance Indicators (KPIs)

Performance Area

Measurement

Stock Accuracy

Match between physical stock and system records

Material Availability

Timely availability of materials for production and projects

Documentation

Accuracy and timely updating of inward and outward records

Material Wastage

Reduction in material damage, loss and wastage

Stock Verification

Completion of periodic physical stock checks

Material Issuance

Timely issuance against approved requisitions

Housekeeping

Proper storage, cleanliness and organisation

Reporting

Timely submission of stock and inventory reports

7. Authority and Accountability

- Responsible for the safe custody of materials under the employee's control.
- Must not issue materials without proper authorisation.
- Must immediately report stock discrepancies, damage, shortage or suspected misuse to the reporting manager.
- Must maintain accurate and updated inventory records.
- Must follow company policies and instructions from the reporting manager.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Store Executive (Yelahanka)
🏢 Hammer & Nail
📍 Yelahanka