The Admin Head will be responsible for overseeing the overall administrative operations of the school, ensuring smooth functioning of facilities, infrastructure, security, transport, housekeeping, vendor management, and statutory compliance. The role requires strong leadership, organizational, coordination, and problem-solving skills to maintain an efficient, safe, and well-managed school setting.

2. Key Responsibilities

A. General Administration

- Manage day-to-day administrative operations of the school.
- Develop and implement administrative policies, procedures, and systems.
- Coordinate with the Principal, HR, Accounts, teachers, and other departments.
- Maintain administrative records, documentation, and reports.
- Ensure timely completion of administrative tasks and requirements.

B. Facility and Infrastructure Management

- Oversee maintenance of school buildings, classrooms, laboratories, libraries, offices, and common areas.
- Coordinate electrical, plumbing, carpentry, civil, and other repair work.
- Ensure proper functioning of equipment, furniture, and school facilities.
- Monitor preventive maintenance schedules and resolve infrastructure-related issues.

C. Housekeeping and Security

- Supervise housekeeping, security personnel, and other support staff.
- Ensure cleanliness, hygiene, sanitation, and safety across the campus.
- Monitor security arrangements, visitor management, and access control.
- Coordinate emergency preparedness, fire safety, and disaster management procedures.

D. Vendor and Procurement Management

- Identify, evaluate, and coordinate with vendors and service providers.
- Obtain quotations, compare costs, negotiate rates, and prepare work orders.
- Monitor vendor performance, service quality, and contractual obligations.
- Coordinate with the Accounts Department for invoice verification and payment processing.
- Maintain inventory, stock registers,



and procurement records.

E. Transport Management

- Oversee school transport operations and coordination with transport vendors.
- Ensure vehicle maintenance, route planning, and compliance with applicable safety requirements.
- Monitor driver and attendant records and transport-related complaints.
- Ensure appropriate safety measures for students during transportation.

F. Statutory Compliance and Safety

- Maintain records relating to applicable licences, renewals, inspections, and statutory requirements.
- Coordinate fire safety audits, building maintenance inspections, and other required certifications.
- Ensure compliance with applicable school regulations and safety standards.
- Coordinate with relevant authorities and external agencies whenever required.

G. Team Management

- Supervise administrative and support staff.
- Allocate duties, monitor performance, and ensure accountability.
- Conduct regular reviews of housekeeping, maintenance, security, and other administrative activities.
- Identify training requirements and improve operational efficiency.

H. Events and School Activities

- Coordinate logistics for school events, meetings, examinations, functions, and special programmes.
- Arrange seating, equipment, housekeeping, security, and other required facilities.
- Ensure timely readiness of venues and resources.

I. Budgeting and Reporting

- Assist management in preparing and monitoring the administrative budget.




- Control operational expenses and identify cost-saving opportunities.
- Prepare periodic reports on maintenance, procurement, inventory, vendor performance, and administrative issues.
- Escalate critical issues and recommend corrective actions.

3. Qualifications and Experience

- Graduate in any discipline; a degree or diploma in Business Administration, Facilities Management, or a related field is preferred.
- 5–8 years of relevant experience in administration, preferably in a school or educational institution.
- Prior experience managing facilities, vendors, security, housekeeping, procurement, and support staff.
- Experience in budgeting, documentation, and statutory compliance is desirable.

4. Required Skills

- Strong leadership and team-management abilities.
- Excellent communication and interpersonal skills.
- Strong planning, coordination, and organizational skills.
- Vendor negotiation and cost-control capabilities.
- Problem-solving and decision-making skills.
- Proficiency in MS Office, Excel, email, and administrative reporting.
- Ability to manage multiple responsibilities and work under pressure.

5. Key Performance Indicators (KPIs)

- Smooth and timely execution of administrative operations.
- Maintenance of cleanliness, hygiene, and campus safety standards.
- Timely completion of repairs and maintenance activities.
- Effective vendor management and procurement cost control.
- Accuracy of inventory and administrative records.
- Timely renewal of applicable licences and compliance documentation.
- Effective supervision and productivity of administrative staff.
- Timely resolution of complaints and operational issues.

6. Working Conditions

- Full-time, on-campus position.
- May require extended working hours during school events, examinations, emergencies, or other operational requirements.

Work Location: In person

📌 Admin Head (Mumbai)
🏢 Redwood High School
📍 Mumbai