Experience: 8+ Years
Department: Project / Planning & Billing
Job Location: Construction Site

1. Job Summary

We are looking for an experienced Planning & Billing Engineer to manage project planning, progress monitoring, quantity estimation, client billing, subcontractor billing, and cost control at the construction site. The candidate should have solid technical knowledge of civil construction, project scheduling, BOQ management, rate analysis, and billing procedures, with the ability to coordinate effectively with site teams, consultants, clients, and subcontractors.

2. Key Responsibilities

A. Project Planning & Scheduling

- Prepare and maintain project schedules, baseline programs, and detailed construction plans.
- Develop daily, weekly, and monthly work plans in coordination with site execution teams.
- Monitor actual progress against planned progress and identify delays or deviations.
- Prepare progress reports, look-ahead plans, and recovery schedules wherever required.
- Track critical activities, milestones, resource deployment, and project completion targets.
- Coordinate with the Project Manager, site engineers, procurement, and subcontractors to ensure timely execution.
- Prepare progress curves, including S-curves, and analyze project performance.
- Maintain daily progress reports (DPR), weekly progress reports (WPR), and monthly progress reports (MPR).

B. Billing & Quantity Surveying

- Prepare, verify, and process running account (RA) bills and final bills.
- Prepare client bills based on actual site measurements, approved drawings, BOQ, and contract terms.
- Verify quantities executed at site and reconcile them with BOQ quantities.
- Prepare subcontractor bills and verify quantities before certification and payment processing.
- Maintain measurement books (MB), joint measurement records, and billing documentation.
- Prepare extra item statements, deviation statements, and variation claims.
- Conduct rate analysis for extra items and non-BOQ items.
- Ensure timely submission of bills and follow up on certification and payment status.
- Verify deductions, retention money, advances, recoveries, taxes, and other contractual adjustments.

C.



Quantity Estimation & Cost Control

- Prepare quantity take-offs for civil and structural works based on approved drawings.
- Review BOQs, tender quantities, specifications, and contract documents.
- Prepare material reconciliation statements for cement, steel, concrete, and other construction materials.
- Monitor budgeted quantities against actual consumption and executed quantities.
- Identify quantity variations and potential cost overruns.
- Support budget preparation, cost forecasting, and project cash-flow planning.

D. Site Coordination & Documentation

- Coordinate with the execution, QA/QC, procurement, stores, and finance teams.
- Review construction drawings and coordinate revisions with the design team.
- Maintain records of approved drawings, site instructions, inspection requests, and measurement sheets.
- Ensure that billing quantities are supported by approved drawings and verified site measurements.
- Attend progress review meetings and prepare meeting minutes and action trackers.
- Assist in contractual correspondence, extension-of-time documentation, and delay analysis.

E. MIS & Management Reporting

- Prepare monthly project progress and billing statements.
- Maintain planned versus actual progress and billing dashboards.
- Report pending bills, certified amounts, outstanding payments, and anticipated revenue.
- Track work completed, work in progress, balance quantities, and forecast completion dates.
- Present project status, risks, delays, and corrective actions to management.

3. Required Qualifications

- Diploma or Bachelor's degree in Civil Engineering.
- Minimum 8 years of relevant experience in construction planning, billing, quantity surveying, and site coordination.
- Experience in commercial, residential, industrial, infrastructure,



or other civil construction projects.
- Strong knowledge of BOQ, RA billing, final billing, measurement books, rate analysis, and quantity surveying.
- Practical understanding of construction drawings, specifications, contracts, and billing procedures.

4. Technical Skills

- MS Excel: Advanced working knowledge of billing sheets, quantity calculations, MIS, and progress tracking.
- Primavera P6 / MS Project: Project scheduling, monitoring, and reporting.
- AutoCAD: Drawing review and quantity take-off.
- Working knowledge of ERP or project management software is an advantage.
- Knowledge of cost control, material reconciliation, cash-flow forecasting, and project reporting.

5. Key Competencies

- Strong analytical and numerical skills.
- Excellent coordination and communication abilities.
- Ability to manage multiple billing and planning activities simultaneously.
- Attention to detail and accuracy in measurements and documentation.
- Ability to identify delays, billing discrepancies, and cost variations.
- Strong follow-up skills and ability to work under project deadlines.
- Ability to independently handle planning and billing activities at the construction site.

6. Key Performance Indicators (KPIs)

- Timely preparation and submission of client and subcontractor bills.
- Accuracy of quantity calculations and billing documentation.
- Achievement of planned construction milestones.
- Timely preparation of progress reports and project schedules.
- Reduction in billing discrepancies and quantity variations.
- Effective tracking of pending bill certification and payments.
- Timely identification and reporting of project delays and cost overruns.

7. Preferred Experience

- Experience independently handling planning and billing for medium- to large-scale construction projects.
- Experience in client billing, subcontractor billing, and final account settlement.
- Exposure to project monitoring, cost control, and contractual claims.
- Experience coordinating with consultants, clients, and project management teams.

Pay: Up to ₹55,000.00 per month

Work Location: In person

📌 Planning & Billing Engineer (Vadodara)
🏢 Bansal Infratech Synergies India
📍 Vadodara