We are a growing real estate third-party construction company based in the United States specializing in providing construction services primarily for hotels projects. We are seeking a highly organized Project Coordinator / Associate to oversee project tracking systems,
coordinate team deliverables. This role requires robust construction knowledge, attention to detail, and the ability to ensure projects run smoothly from pre-construction through execution.
Key Responsibilities:
· Review and manage the Buyout Tracker and follow up with responsible parties
· Oversee and update the Submittal Tracker to ensure timely submissions and approvals
· Maintain the Email Tracker for project communications and outstanding action items
· Keep Lookahead Schedules accurate and up to date
· Maintain Checklist and Verification Trackers for project compliance
· Distribute meeting minutes promptly and ensure assigned tasks are followed through
· Manage the Deadline Tracker and ensure accountability across the team
· Serve as a Reviewer for all project documentation,
verifying accuracy and completeness before submission
· Assist with bidding processes, including coordinating subcontractor outreach, collecting proposals, and preparing bid comparisons
Qualifications:
· Educational background in B.tech Civil Engineering or a related field
· Strong understanding of construction project workflows, bidding processes, and documentation procedures
· Proficiency in using project management and construction tracking tools (specific platform experience not required)
· Exceptional organizational and time management skills
· Strong written and verbal communication skills
· Ability to work independently and ensure accountability in a remote team environment
Preferred Skills:
· Familiarity with buyout processes, submittal workflows, and lookahead schedules
· Experience with construction bidding and estimating software
· Strong attention to detail and ability to identify gaps or discrepancies in pro