Designation: Front Office & Studio Operations Manager
Reporting to: People Lead

Role Summary
This role combines Front Office Management, Studio Administration, Community Building, HR Support, and Founder Assistance. This is a front-office based role — the incumbent will be stationed at reception/front desk as a core part of the job. The individual is responsible for ensuring seamless studio operations while fostering a strong internal culture.

Key Responsibility Areas
1. Front Office & Brand Representation
• Attend all walk-ins (clients, vendors, partners).
• Manage reception & visitor experience.
• Handle incoming landline calls professionally.
• Maintain reception aesthetics and visitor records.

Outcome: Professional first impression and smooth front-desk operations.
2. Vendor & Design Coordination
• Maintain updated vendor database.
• Schedule and coordinate vendor meetings.
• Track vendor interactions and documentation.

Outcome: Productive material sourcing and vendor alignment.
3. Studio Administration & Facility Management
• Ensure office cleanliness, hygiene, and upkeep.




• Maintain pantry, refreshments, crockery, stationery.
• Identify upgrade needs and propose budgets.
• Coordinate maintenance and facility vendors.
• Maintain asset & inventory records.

Outcome: Well-maintained, aesthetically aligned studio environment.
4. Financial & Operational Controls
• Maintain monthly imprest records with bills.
• Submit expense reconciliation reports.
• Track company car logbooks (KM, fuel usage, servicing).
• Monitor fuel efficiency and report discrepancies.
• Track admin staff leave records and coverage planning.

Outcome: Cost control, operational discipline, and transparency.
5. Travel & Cost Optimization
• Book flights, hotels, and transport.
• Compare platforms for best pricing.
• Research cost-saving tools and card benefits.

Outcome: Effective and economical travel management.
6. Community & Culture Development
• Plan team engagement initiatives.
• Organize

📌 Front Desk Manager (Gurugram)
🏢 Chalk Studio
📍 Gurugram