EXECUTIVE ASSISTANT SENIOR MANAGEMENT

Department: Administration / Executive Office
Functional Area: Executive Assistant / Personal Assistant / Secretarial
Role: Executive Assistant
Experience: 2 Years
Education: Any Graduate | MBA/PG preferred
Industry: Corporate / Manufacturing
Location: Chennai
Employment Type: Permanent / Full-Time

JOB DESCRIPTION

We are looking for a highly organised, proactive and professional Executive Assistant to support Senior Management and ensure smooth coordination of executive activities, meetings, reporting and critical follow-ups.

The ideal candidate should have experience supporting MD, CEO, CFO, COO, Directors or Senior Management and should be comfortable handling confidential information, multiple priorities and cross-functional coordination.

KEY RESPONSIBILITIES

- Manage the MD/Senior Management calendar, meetings, appointments and schedules.
- Coordinate internal and external meetings, including agenda preparation, Minutes of Meeting (MOM) and follow-up of action points.
- Prepare MIS reports, dashboards, management reports and professional presentations.
- Coordinate with various departments and follow up on management decisions and pending actions.
- Manage travel arrangements, meeting logistics and other executive requirements.
- Draft and manage skilled emails, letters, reports and presentations.
- Maintain confidential records, documents and correspondence.
- Act as a communication and coordination bridge between Senior Management and internal/external stakeholders.




- Track critical assignments and ensure timely closure.
- Handle confidential and sensitive matters with professionalism, discretion and integrity.

REQUIRED SKILLS

- 2 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or Management Coordinator.
- Experience supporting MD, CEO, CFO, COO, Directors or Senior Management preferred.
- Strong calendar, appointment and meeting management skills.
- Strong MIS and management reporting experience.
- Advanced MS Excel and PowerPoint skills.
- Proficiency in MS Word, Outlook and MS Teams.
- Excellent English communication and business writing skills.
- Strong stakeholder coordination and follow-up skills.
- Excellent organizational and multitasking abilities.
- High level of confidentiality, integrity and discretion.
- Strong attention to detail and ability to manage multiple priorities.
- Professional personality and business etiquette.
- Proactive, organised and solution-oriented approach.
- Working knowledge of AI tools such as ChatGPT, Microsoft Copilot or equivalent tools for drafting, summarization, research, reporting and productivity enhancement.

PREFERRED CANDIDATE PROFILE

Candidates with direct experience supporting MD / CEO / CFO / COO / Directors / Senior Management will be preferred.

Candidates from corporate or manufacturing organization will have an added advantage.

Any Graduate; MBA/PG qualification will be an advantage.

Cvs to be sent to [email protected]

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