JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through skilled growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL Experience Services team members are "experts who create value through lasting partnerships." At JLL, our goal is to deliver consistent and high-quality workplace experiences for our clients and teams.

Job Location: Gurugram

Designation: Workplace Experience Coordinator

Educational Qualification: Graduate degree required, preferably in Commerce

Experience Required: 2-5 years of experience

Shift Timings: General Shift

8AM to 5PM, 9AM to 6PM , 10AM-7PM , 12PM to 9PM

Work Schedule: 6 Days/week

Specific Skills: Proficient in data analysis with core competencies in vendor management, price comparison analysis, numerical and data analytics, procurement pricing, and creating comparison spreadsheets.

Job Summary The Procurement Operations Executive will support end-to-end procurement for workplace events, employee engagement programs, leadership visits, and office requirements. The role focuses on requirement validation, vendor coordination, quotation analysis, Purchase Order (PO) tracking, invoice support, budget reporting, and procurement compliance in partnership with the Workplace Experience (WEP), Procurement, and Finance teams.

Job Responsibilities

Manage procurement requirements for workplace events, engagement programs, leadership visits, and office initiatives.

Collect clear specifications, quantities, timelines, and budgets from internal stakeholders.

Coordinate with approved vendors to obtain competitive quotations within defined timelines.

Prepare commercial comparison statements and support vendor selection based on cost, quality, service, and compliance.

Raise and track purchase requisitions and coordinate PO creation, approval, amendment, utilization,



and closure.

Validate quotations, POs, Statements of Work (SOWs), invoices, and supporting documents against approved scope and budget.

Monitor event and operational spend, identify variances, and maintain accurate budget-utilization trackers.

Coordinate vendor onboarding and ensure required due-diligence and compliance documents are complete.

Follow up with vendors and internal teams for timely delivery, invoice submission, and payment processing.

Maintain procurement records, approvals, quotations, POs, invoices, and closure documents for audit readiness.

Prepare periodic MIS reports covering PO status, spend, savings, procurement turnaround time, and pending actions.

Support cost optimization, vendor benchmarking, process standardization, and continuous improvement initiatives.

Escalate procurement delays, documentation gaps, budget deviations, or policy non-compliance to the relevant stakeholders.

Worked as back-up for WEP Ambassador for all day to day events and support

Key Deliverables

Quotation and commercial comparison tracker

Purchase requisition and PO status tracker

Budget utilization and variance report

Procurement savings and cost benchmark report

Vendor onboarding and compliance tracker

Invoice and payment follow-up tracker

Vendor performance scorecard

Monthly procurement MIS and leadership dashboard

Complete procurement documentation and audit-ready repository

Qualifications

Bachelor's degree in commerce, Business Administration, Supply Chain, Facility Management, or related field.

2 to 5 years of experience in procurement operations, workplace services, facilities, or event procurement.

Experience in quotation analysis, vendor coordination, PO management, invoice processing, and budget tracking.

Good working knowledge of procurement policies, approval of workflows, commercial terms, and financial processes.

Proficiency in Microsoft Excel trackers, MIS reports, cost comparisons,



and data analysis; knowledge of Power BI is an advantage.

Exposure to SAP, ServiceNow, or similar procurement/ERP systems is preferred.

Strong analytical, organizational, communication, stakeholder management, and follow-up skills.

Ability to manage multiple requirements, meet timelines, and work independently with attention to detail.

Key Competencies

Procurement and commercial analysis

Vendor and stakeholder coordination

PO, invoice, and budget management

MIS reporting and Excel proficiency

Compliance and documentation control

Cost optimization and problem-solving

If this resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Workplace Experience Coordinator (Gurugram)
🏢 JLL
📍 Gurugram