Job Title: Travel Desk Senior Executive / Corporate Travel Coordinator

Department: Human Resources / Administration & Operations

Reports To: HR Head / Admin Manager

Job Summary:

We are looking for a dedicated and organized Travel Desk Senior Executive to manage all aspects of official business travel for our employees. The ideal candidate will be responsible for end-to-end travel managementfrom processing travel requests and making bookings (flights, hotels, cabs) to verifying travel bills, managing meal allowances, processing payments, and handling travel-related imprest/advances and expense settlements.

Key Responsibilities & Duties:

1. Travel Management & Bookings (End-to-End):

- Receive, review, and process employee travel requests in alignment with the company’s travel policy.
- Coordinate and book flight tickets, train tickets, hotel accommodations, and local/outstation cabs efficiently and cost-effectively.
- Manage last-minute changes, cancellations, or rescheduling of itineraries promptly.

2. Expense & Bill Verification:

- Collect, review, and verify all travel-related bills, invoices, and receipts submitted by employees against company norms.
- Check for discrepancies, policy compliance, and ensure proper documentation before processing.

3. Allowances, Mealtimes & Reimbursements:

- Calculate and process daily allowances,



and meal expenses as per company grade/policy.
- Prepare reimbursement statements and coordinate with the Accounts/Finance department for timely payouts.

4. Imprest & Cash Advance Management:

- Manage travel imprest accounts, cash advances given to employees for tours, and track timely settlements.
- Maintain accurate records of all cash and digital disbursements related to the travel desk.

5. Vendor Coordination & Reporting:

- Coordinate with corporate travel agencies, cab aggregators, and partner hotels for smooth service delivery.
- Maintain regular logs and monthly reports of travel expenses, department-wise usage, and cost-saving measures.

Required Skills & Qualifications: Experience: 3 to 5 years of proven experience managing a corporate travel desk, admin operations, or expense processing.

Education: Graduate in any discipline (Commerce/Business Administration preferred).

Skills

- Valuable knowledge of travel booking portals, corporate booking tools, and MS Excel (for tracking and reporting).
- Strong attention to detail, especially in bill auditing and financial calculations.
- Excellent communication and coordination skills to handle employee queries.
- Basic understanding of accounting entries, bills, and imprest/cash management.

📌 Travel Desk Senior Executive (Zirakpur)
🏢 JEENA SIKHO LIFECARE
📍 Zirakpur