Company: Jeena Sikho Lifecare Ltd.

Designation: Travel Desk Manager

Department: HR / Administration & Operations

Location: Head Office, Zirakpur

Job Type: Full-Time

Experience: 6–10 Years

Job Summary

We are looking for an experienced and organized Travel Desk Manager to oversee end-to-end corporate travel arrangements, including ticket and hotel bookings, cab coordination, travel expense verification, employee allowances, reimbursements, cash advances, and expense settlements.

Key Roles & Responsibilities

1. Travel Management & Bookings

- Manage employee travel requests as per company policy and approval procedures.
- Arrange flight and train tickets, hotel bookings, and local/outstation cabs.
- Handle cancellations, rescheduling, and last-minute travel changes.
- Ensure cost-effective bookings and smooth travel arrangements.
- Supervise the travel desk team and ensure timely service delivery.

2. Travel Expense & Bill Verification

- Verify travel bills, invoices, and receipts against company policies.
- Check supporting documents and identify discrepancies.
- Ensure accurate documentation before processing expenses.
- Monitor travel expenditure and identify opportunities for cost optimization.

3. Allowances & Reimbursements

- Calculate daily allowances and meal expenses as per company policy.
- Prepare reimbursement statements and coordinate with Accounts/Finance for timely payments.
- Resolve employee queries related to travel expenses.
- Ensure compliance with approved travel budgets and reimbursement policies.

4.



Imprest & Cash Advance Management

- Manage travel advances and imprest accounts.
- Track employee advances and ensure timely expense settlements.
- Maintain accurate records of cash and digital payments.
- Coordinate with Finance for reconciliation and closure of outstanding advances.

5. Vendor Coordination & Reporting

- Coordinate with travel agencies, cab vendors, hotels, and other service providers.
- Negotiate rates and maintain effective vendor relationships.
- Maintain travel booking records and expense trackers.
- Prepare monthly reports on travel expenses, department-wise spending, and cost savings.
- Ensure compliance with company travel policies and approval processes.

Required Skills

- Knowledge of corporate travel booking portals and reservation systems.
- Strong command of MS Excel and expense tracking.
- Understanding of bills, invoices, reimbursements, and basic accounting.
- Knowledge of imprest and cash advance management.
- Strong leadership, communication, coordination, and negotiation skills.
- Excellent attention to detail and ability to manage multiple requests.
- Robust planning, problem-solving, and cost-control abilities.

Qualification & Experience

- Graduate in any discipline; B.Com or Business Administration preferred.
- 6–10 years of relevant experience in corporate travel management, travel desk operations, administration, or expense processing.
- Prior experience managing a travel desk team, vendor relationships, travel budgets, and expense settlements is preferred.

📌 Travel Desk Manager (Chandigarh)
🏢 JEENA SIKHO LIFECARE
📍 Chandigarh