- Support the end-to-end tender lifecycle from EOI/RFP/RFQ identification to final submission
- Maintain a central tender tracker with key milestones, deadlines, and responsibilities – in CRM
- Track clarifications, addendums, corrigenda, and submission timelines
- Follow up with internal teams to ensure inputs are received on time
2. Documentation & Compliance
- Maintain and update standard tender documents, including:
- Company profiles
- Technical write-ups
- Methodologies
- CVs / team profiles
- Past project credentials
- Certifications and compliance documents
- Ensure all submissions are fully compliant with tender requirements
- Cross-check documents for formatting, completeness, and consistency
- Coordination with Internal Teams
- Coordinate with:
- BD / Sales for scope and commercial inputs
- Operations & Site Teams for methodology and execution details
- Finance for pricing, BOQs, and financial forms
- QA / Compliance / Legal for declarations and statutory documents
- Act as a single point of coordination for tender-related information flow
. Tender Submission Support
- Assist in preparing final tender bundles (technical + commercial, as applicable)
- Ensure correct naming, structuring, and packaging of files as per tender instructions
- Support both online portal submissions and physical submissions (if required)
- Maintain submission acknowledgements and records
5. Post-Submission Support
- Maintain records of submitted tenders, versions, and final pricing
- Support responses to post-submission clarifications
- Assist in preparing comparison statements and internal tender summaries
- Archive completed tenders for future reference and reuse
6. Data Management & Continuous Improvement
- Maintain a central repository of tender data and historical submissions
- Support analysis of:
- Win/loss trends
- Common qualification criteria
- Reusable content opportunities
- Suggest improvements to tender processes and documentation structure
Required Skills & Experience
Mandatory
· years of experience in tender coordination / bid management / proposal support
· Strong documentation and organizational skills
· Ability to coordinate with multiple teams under tight deadlines
· High attention to detail and compliance orientation
· Proficiency in MS Excel, Word, PowerPoint, and document management
Good to Have
- Experience in infrastructure / traffic / transport / engineering / data services domains
- Familiarity with government and PSU tenders
- Exposure to e-procurement portals (GeM, CPPP, state portals, etc.)
- Basic understanding of BOQ structures (not mandatory)