Tender Executive

Company: Miracle Events

Department: Tenders / Business Development

Location: Pune

Reporting To: Director

Experience: 24 years

Salary: 3 LPA 4.2 LPA

Job Purpose The Tender Executive will be responsible for managing the complete tender process, from identifying relevant opportunities to preparing and submitting accurate, compliant bids. The role involves studying tender requirements, coordinating with internal teams for costing and documentation, and tracking bids through to final results.

Key Responsibilities

- Tender Identification & Tracking

Search for and identify relevant government, PSU, and corporate tenders on portals such as GeM,

CPPP, and state e-procurement sites.

Maintain a tender tracker with deadlines, status, and outcomes.

- Tender Study & Evaluation

Study tender documents, scope of work, eligibility criteria, and terms and conditions.

Inform the Director and relevant teams about requirements, risks, and bid/no-bid recommendations.

- Bid Preparation & Submission

Prepare and compile technical and financial bids as per tender guidelines.

Ensure timely, error-free online and offline submission before deadlines.

- Costing & Coordination

Coordinate with the events, finance, and creative teams for pricing, BOQ, costing, and supporting inputs.

Coordinate with vendors for quotations where required.

- Documentation & Compliance

Maintain and update company registrations, certificates, GST/MSME documents,



work orders,

past experience records, and financial statements.

Handle EMD/security deposit, bid clarifications, and pre-bid meeting requirements.

- Follow-up & Post-Bid Activities

Follow up on bid evaluations, results, and work order issuance.

Maintain a database of submitted tenders, competitor rates, and learnings for future bids.

¢

Required Skills & Qualifications

Graduate in any stream (Commerce, Management, or Business Administration preferred).

Graduation is mandatory.

24 years of experience in tender or bid management, preferably in event management,

advertising, or a related service industry.

Working knowledge of e-tendering portals and online submission procedures.

Understanding of tender documentation, BOQ, costing, and pricing.

Strong written English and attention to detail.

Valuable coordination and time-management abilities.

Ability to manage multiple tenders and tight deadlines simultaneously.

Proficiency in MS Office (Word, Excel, PowerPoint) / Google Workspace and PDF tools.

Role: Other, Industry Type: Events / Live Entertainment, Department: Other, Employment Type: Full Time, Permanent Role Category: Other Education UG: Any Graduate Key Skills Skills highlighted with ‘‘ are preferred keyskills LicensingTender Preparation Tender DocumentationGovernment TenderCost EstimationTender EvaluationTendering

📌 Tender Executive (Pune)
🏢 Miracle events and entertainment
📍 Pune