Roles & Responsibilities

MIS & Management Reporting

- Prepare and maintain daily, weekly, and monthly MIS reports for management review.
- Prepare project progress reports, billing status reports, cost reports, and management dashboards.
- Track planned versus actual progress and highlight deviations.
- Maintain records of project quantities, costs, commitments, billing, and payments.
- Prepare presentations and reports for project review meetings.
- Coordinate with different departments to collect and consolidate project data.
- Ensure accuracy and timely submission of MIS reports.

Technical Billing

- Prepare, review, and certify RA Bills, contractor bills, subcontractor bills, and final bills.
- Verify executed quantities against approved drawings, BOQ, work orders, and site measurements.
- Check measurement sheets and supporting documents submitted by contractors.
- Maintain records of billed quantities and balance quantities.
- Ensure rates and quantities are in accordance with approved BOQ, Work Order, Purchase Order, and contractual terms.
- Verify extra items, deviation items, and non-BOQ items with proper approvals.
- Prepare reconciliation statements for materials and quantities wherever applicable.
- Coordinate with site engineers for joint measurement and quantity certification.
- Maintain proper billing documentation and bill-tracking records.

Contract Management

- Review and administer contracts, work orders, purchase orders, amendments, and commercial terms.
- Ensure contractor compliance with contractual obligations.
- Monitor contract milestones, deliverables, timelines, and payment terms.
- Maintain records of contract variations, amendments, extensions, and deviations.
- Prepare and maintain documentation related to Variation Orders / Change Orders.
- Review contractor claims and supporting documents in coordination with concerned departments.




- Maintain records of contractual correspondence and approvals.
- Track contract validity, Bank Guarantees, Performance Guarantees, Security Deposits, retention amounts, and other contractual requirements.
- Support contract closure and final settlement activities.

Cost Control & Budget Monitoring

- Monitor project expenditure against approved budgets.
- Prepare budget versus actual cost reports.
- Track commitments, actual expenditure, and forecasted project costs.
- Identify cost overruns and highlight them to management.
- Coordinate with Finance and Project teams for cost reconciliation.
- Support preparation of project cost-to-complete forecasts.

Project Coordination

- Coordinate with Project, Engineering, Planning, Procurement, Finance, Accounts, Stores, and Site Execution teams.
- Follow up with contractors and subcontractors for billing documents and contractual compliance.
- Participate in project progress and commercial review meetings.
- Coordinate resolution of billing discrepancies and contractual issues.
- Ensure all supporting documents are available before processing bills.

Documentation & Audit

- Maintain systematic records of contracts, bills, BOQs, measurements, approvals, correspondence, and amendments.
- Ensure proper documentation for internal and external audits.
- Maintain updated contract and billing trackers.
- Ensure proper document control and traceability of commercial records.

Qualification

- B.E./B.Tech/Diploma in Mechanical, Civil,



Electrical, or relevant Engineering discipline.
- MBA / PGDM in Project Management, Finance, or Contracts Management will be an added advantage.

Experience

- 7+ years of relevant experience in Technical Billing, Contracts, MIS, Project Controls, or Commercial Management.
- Experience in Power Plants, Waste-to-Energy, EPC, Infrastructure, Industrial Projects, or Construction projects preferred.
- Strong experience in contractor billing, BOQ verification, and contract administration is desirable.

Key Skills Required

- Strong knowledge of Technical Billing and Contract Management.
- Good understanding of BOQ, RA Bills, Work Orders, Purchase Orders, and contractual terms.
- Strong knowledge of quantity verification and reconciliation.
- Valuable understanding of project cost control and budget monitoring.
- Advanced knowledge of MS Excel for MIS and data analysis.
- Knowledge of SAP/ERP systems preferred.
- Good knowledge of MS Office and PowerPoint.
- Strong analytical and numerical skills.
- Good commercial and contractual understanding.
- Strong documentation and reporting skills.
- Good communication, coordination, and negotiation skills.
- Ability to work with multiple departments, contractors, and senior management.

Key Performance Areas (KPIs)

- Timely and accurate preparation of MIS reports.
- Accuracy of contractor and technical billing.
- Timely certification and processing of bills.
- Effective monitoring of project costs and budgets.
- Proper tracking of BOQ quantities and contract variations.
- Timely identification of contractual and commercial issues.
- Accurate and complete contract documentation.
- Effective coordination between project, finance, procurement, and contractor teams.
- Successful contract closure and final bill settlement.

📌 Technical Billing & Contract Manager -Waste To Energy (Mumbai)
🏢 Ramky Sustainability Solutions Hyderabad
📍 Mumbai