Key Responsibilities1. Inward Material Receiving

- Receive all incoming materials from vendors, warehouses, transporters, and other locations.
- Check the quantity of boxes/cartons received against the delivery challan, invoice, packing list, or transfer document.
- Verify the condition of cartons and materials at the time of receiving.
- Identify and report any damaged, missing, excess, or short-received material.
- Ensure proper unloading and placement of received material in the designated inward area.

2. Physical Verification & Counting

- Conduct physical counting of all received products.
- Verify SKU, product name, quantity, batch number, MRP, and other relevant details.
- Cross-check physical stock against the packing list/system/documentation.
- Identify mixed products, wrong SKUs, batch mismatches, or quantity discrepancies.
- Ensure proper segregation of different SKUs and batches.

3. GRN & System Updation

- Prepare/process GRN accurately after completion of physical verification.
- Ensure that the correct SKU, quantity, batch, and other required information are entered in the system.
- Coordinate with the concerned team for resolving GRN-related issues.
- Ensure that no inward is left pending without proper documentation or system update.
- Maintain records of all inward transactions.

4. Stock Management

- Maintain accurate physical stock of all products.
- Ensure proper SKU-wise and batch-wise storage.
- Monitor stock movement between locations.
- Update stock transfers and stock adjustments as required.
- Conduct regular physical stock checks/cycle counts.




- Immediately report any stock shortage, excess, damage, or mismatch.
- Ensure that stock is stored safely and systematically.

5. Batch & Expiry Management

- Check batch numbers during inward and stock movement.
- Ensure that different batches are properly segregated.
- Monitor expiry dates wherever applicable.
- Follow FIFO/FEFO requirements as applicable.
- Report near-expiry or expired stock to the concerned team.

6. Discrepancy Management

- Prepare discrepancy reports for:
- Short quantity
- Excess quantity
- Damaged material
- Wrong SKU
- Wrong batch
- Missing material
- Physical vs. system mismatch
- Share discrepancy details with supporting photographs/documents wherever required.
- Coordinate with the concerned team/vendor/warehouse for resolution.
- Maintain a record of all pending and resolved discrepancies.

7. Documentation & Record KeepingMaintain proper records of:

- Invoices
- Delivery challans
- Packing lists
- GRNs
- Stock transfer documents
- Inward registers
- Discrepancy reports
- Damage reports
- Stock adjustment records

8. Coordination

- Coordinate with Purchase, Accounts, Operations, Dispatch, and Warehouse teams.




- Coordinate with transporters and drivers regarding incoming shipments.
- Obtain required information such as packing lists, invoices, and shipment details before/at the time of receiving.
- Escalate any issue that may affect stock accuracy or operations.

Daily Responsibilities

- Check all scheduled incoming shipments.
- Receive and count incoming material.
- Verify SKU, quantity, batch, and condition.
- Complete inward documentation.
- Process/update GRN within the required timeline.
- Update stock/system after inward.
- Report discrepancies immediately.
- Maintain inward and stock records.
- Conduct stock checks as assigned.
- Share daily inward/stock status with the reporting manager.

Required Skills

- Positive knowledge of warehouse operations.
- Good knowledge of inventory and stock handling.
- Basic knowledge of Excel.
- Knowledge of ERP/WMS/Tally or other inventory systems is preferred.
- Good counting and verification skills.
- Attention to detail.
- Good communication and coordination skills.
- Ability to identify discrepancies quickly.
- Ability to maintain accurate records.
- Ability to work under pressure and meet operational timelines.

Key ResponsibilityThe Inward & Stock Executive is responsible for ensuring that every material received is physically verified, accurately documented, correctly entered into the system, properly stored, and reconciled with the physical stock. Contact Details - (phone hidden)

Pay: ₹8,000.00 - ₹15,000.00 per month

Benefits

- Paid time off

Work Location: In person

📌 Stock Assistant (Thane)
🏢 Flicka Cosmetics
📍 Thane