Post: HR Executive – EdTech / Education Sector

Company: Instil Learning Hub

Department: Human Resources

Location: kochi, Kerala

Employment Type: Full-time

Work Mode: On-site

About the Company

Instil Learning Hub is an education-focused institution offering skilled commerce and finance courses, including ACCA, CMA, and CFA. We are committed to delivering quality education through experienced faculty, structured academic programs, and student-focused learning experiences.

Job Summary

We are looking for a proactive and organized HR Executive to manage end-to-end human resource operations, including recruitment, employee onboarding, attendance and leave management, employee engagement, HR documentation, and policy implementation. The ideal candidate should be capable of building effective HR processes, maintaining employee records, and supporting organizational growth in a fast-paced education environment.

Key Responsibilities

1. Recruitment and Talent Acquisition

- Manage end-to-end recruitment for academic and non-academic positions, including faculty, admission advisors, academic coordinators, marketing professionals, and administrative staff.
- Prepare job descriptions and publish vacancies on relevant job portals and professional platforms.
- Source candidates through LinkedIn, Naukri, Indeed, referrals, and other recruitment channels.
- Screen resumes, conduct initial HR interviews, coordinate departmental interviews, and follow up with candidates.
- Maintain a recruitment tracker and ensure timely closure of vacancies.

2. Employee Onboarding and Offboarding

- Coordinate offer letters, appointment letters, employment agreements, and joining formalities.
- Conduct employee induction and explain company policies, procedures, and workplace expectations.




- Maintain employee documentation and personnel files.
- Manage resignation processes, exit interviews, notice periods, handovers, and full-and-final settlement coordination.
- Issue experience letters, relieving letters, and other employment-related documents.

3. Attendance, Leave and Payroll Coordination

- Monitor employee attendance, punctuality, leave records, weekly offs, and regularization requests.
- Maintain accurate employee data in HRMS/ERP systems.
- Coordinate monthly payroll inputs, salary revisions, incentives, bonuses, and deductions with the Finance Department.
- Track probation periods, confirmation dates, performance review dates, and employee contract renewals.

4. Employee Engagement and Relations

- Maintain positive employee relationships and address workplace concerns professionally.
- Organize employee engagement activities, celebrations, meetings, and recognition initiatives.
- Support grievance handling and ensure appropriate escalation of sensitive matters.
- Promote a professional, collaborative, and performance-oriented work culture.

5. HR Policies and Compliance

- Draft, implement, and update HR policies, standard operating procedures, and employee guidelines.
- Ensure compliance with applicable labour laws and statutory requirements.
- Maintain confidentiality of employee records, salary information, and organizational data.




- Support POSH awareness and related workplace compliance requirements.

6. Performance Management

- Coordinate probation reviews, performance appraisals, salary revisions, and confirmation processes.
- Assist departments in defining KRAs, KPIs, and measurable performance targets.
- Track employee performance review schedules and maintain documentation.
- Support Performance Improvement Plans (PIPs) and follow-up reviews.

7. HR Operations and Reporting

- Maintain employee master data, organizational charts, HR trackers, and documentation.
- Prepare monthly HR reports covering headcount, recruitment, attendance, attrition, and other HR metrics.
- Coordinate with Academic, Admissions, Marketing, Operations, and Finance departments on employee-related matters.
- Identify opportunities to streamline HR processes using HRMS tools, spreadsheets, and automation.

Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- MBA/PGDM in HR or an equivalent qualification is an added advantage.
- 1–3 years of experience in HR operations and recruitment.
- Experience in the EdTech, education, training, or service industry is preferred.

Required Skills
- Strong communication and interpersonal skills.
- Good knowledge of recruitment, onboarding, attendance, payroll coordination, and HR documentation.
- Familiarity with HRMS/ERP platforms and job portals.
- Proficiency in MS Excel or Google Sheets and other office productivity tools.
- Strong organizational skills, attention to detail, and problem-solving ability.
- Ability to handle confidential information and manage multiple priorities independently.

Work Location: In person

📌 Sr. HR Executive (Kochi)
🏢 Instil Learning Hub
📍 Kochi