Role Overview The P&M; Incharge Corporate Office will be responsible for coordinating and monitoring Plant & Machinery activities across zones and project sites under the guidance of the P&M; Head.

The role will serve as the central coordination point for consolidating zonal P&M; requirements, monitoring equipment mobilization and demobilization, coordinating CAPEX proposals and procurement activities, following up on PR/POs, supporting vendor and commercial evaluations, monitoring asset transfers, tracking hiring and maintenance costs, and ensuring timely submission of P&M; MIS and compliance reports.

The incumbent will also monitor action points assigned by the P&M; Head, coordinate with Zonal P&M; teams and other corporate functions, and ensure timely escalation and follow-up of critical P&M; issues.

Key Responsibilities

1. P&M; Planning & Zonal Coordination

- Coordinate with Zonal P&M; teams to collect and consolidate equipment requirements from projects.
- Prepare consolidated zonal P&M; requirement statements for review by the P&M; Head.
- Ensure requirements are received from zones within defined timelines.
- Track project-wise equipment requirements, shortages, surplus equipment, and upcoming deployment needs.
- Coordinate with Zonal P&M; teams regarding equipment mobilization and demobilization plans.
- Monitor approved equipment movements and ensure they are completed within agreed timelines.
- Maintain a centralized tracker for equipment mobilization, demobilization, and inter-project transfers.
- Highlight delays, resource constraints, and critical equipment requirements to the P&M; Head.

2. P&M; Procurement & CAPEX Coordination

CAPEX Coordination

- Coordinate with Zonal P&M; teams for preparation and submission of equipment CAPEX proposals.
- Collect technical and commercial information required for CAPEX proposals.
- Ensure CAPEX proposals are complete with required specifications, justification, budgetary estimates, and supporting documents.
- Track CAPEX proposals from initiation through approval and procurement stages.
- Maintain a centralized CAPEX tracker and provide regular status updates to the P&M; Head.

PR / PO Follow-up

- Coordinate with Procurement and concerned P&M; teams for timely processing of PRs and POs.
- Track pending PR/PO cases and identify delays.
- Follow up with Procurement, Finance, Projects, and vendors as required.
- Ensure approved P&M; requirements progress within agreed timelines.
- Escalate delayed or critical procurement cases to the P&M; Head.

3. Vendor & Commercial Coordination Vendor Quotations & Comparisons

- Coordinate with Procurement and Zonal P&M; teams for obtaining vendor quotations.
- Ensure required technical specifications are available for quotation requests.
- Coordinate preparation of quotation comparison statements.
- Track quotation and comparison cases to ensure timely completion.
- Maintain records of vendor quotations, comparisons, technical evaluations, and approvals.

Technical Evaluation & Negotiation Support

- Coordinate with P&M; technical teams for technical evaluation of equipment and service quotations.
- Consolidate technical observations and commercial inputs for management review.
- Support the P&M; Head and Procurement team during vendor negotiations.
- Coordinate collection of revised quotations and commercial proposals.
- Maintain documentation related to vendor evaluations and negotiations.

4. Asset & Fleet Monitoring

Asset Transfer Monitoring





- Maintain centralized records of Plant & Machinery assets across zones and projects.
- Monitor inter-project and inter-zone equipment transfers.
- Ensure approved asset transfers are updated in P&M; records within the defined timeline.
- Coordinate with sending and receiving project teams for asset movement documentation.
- Track equipment movement status until receipt and deployment at the destination project.
- Identify discrepancies in asset records and coordinate corrective updates.

Physical Verification Coordination

- Coordinate periodic physical verification of P&M; assets across projects.
- Prepare project/zonal asset verification schedules.
- Follow up with site teams for completion of physical verification.
- Consolidate verification results and highlight discrepancies, missing assets, or record mismatches.
- Maintain documentation of physical verification and closure of observations.

5. Cost & Commercial Monitoring

Hiring Bill Monitoring

- Collect and monitor equipment hiring bills from zones/projects.
- Coordinate with site P&M; and Finance teams for verification of bills.
- Ensure hiring bills are supported by approved rates, deployment records, logsheets, utilization details, and other required documents.
- Track pending and disputed hiring bills.
- Ensure verified bills are forwarded within the defined timeline.
- Highlight significant variations or commercial discrepancies to the P&M; Head.

Repair & Maintenance Cost Monitoring

- Monitor repair and maintenance expenditure across zones and projects.
- Track major repair cases and compare estimated costs against approved budgets/estimates.
- Coordinate with sites for supporting technical and commercial details.
- Maintain a tracker of major repair and maintenance cases.
- Highlight cost overruns, abnormal expenditure, or repeated repair cases to the P&M; Head.
- Support analysis of repair-versus-replacement decisions where required.

6. MIS, Compliance & Management Support Zonal P&M; MIS

- Collect P&M; MIS from all zones and projects within defined timelines.
- Consolidate equipment availability, utilization, breakdowns, maintenance, hiring, asset movements, CAPEX, and other P&M; data.
- Ensure accuracy and completeness of consolidated MIS.
- Prepare periodic dashboards and reports for review by the P&M; Head.
- Track pending data and follow up with Zonal P&M; teams for timely submission.
- Highlight significant deviations and critical issues in the MIS.

Statutory Compliance Monitoring

- Maintain a centralized tracker of statutory documents and renewal requirements for P&M; assets.
- Coordinate with Zonal P&M; teams to track registration, fitness, insurance, permits, PUC, and other applicable renewals.
- Ensure renewal requirements are identified and followed up before expiry.
- Highlight upcoming expiries and overdue renewals to the concerned teams.
- Consolidate statutory compliance status for management review.

7. HOD & Zonal Coordination P&M; Head Action Points

- Maintain and monitor the action-point tracker issued by the P&M; Head.
- Coordinate with concerned departments, zones, and projects for closure of assigned actions.




- Ensure timely follow-up and provide regular status updates.
- Maintain supporting records and evidence for completed action points.
- Escalate delayed actions requiring management intervention.

Zonal Issue Escalation & Closure

- Act as a central coordination point for critical P&M; issues raised by Zonal P&M; teams.
- Understand and document the issue, business/project impact, and required support.
- Coordinate with relevant Corporate and Zonal teams for resolution.
- Track critical issues until closure.
- Escalate unresolved or time-sensitive issues to the P&M; Head within the agreed timeline.
- Maintain an issue tracker covering equipment, procurement, maintenance, commercial, compliance, and asset-related matters.

Candidate Profile

Educational Qualification

- Diploma / B.E. / B.Tech in Mechanical Engineering or relevant technical discipline.
- Additional qualification in Operations, Supply Chain, Project Management, or Business Management will be an advantage.

Experience

- 12–20 years of relevant experience in Plant & Machinery / Equipment Management.
- Experience in infrastructure, construction, EPC, industrial, roads, buildings, airports, data centers, or similar project environments preferred.
- Should have experience coordinating P&M; activities across multiple project sites or zones.
- Experience in equipment procurement, CAPEX coordination, asset management, equipment hiring, maintenance coordination, and MIS.
- Experience working with Corporate P&M;, Procurement, Finance, Projects, and site teams will be preferred.

Technical & Functional Competencies

- Plant & Machinery Coordination
- Equipment & Fleet Management
- P&M; Requirement Planning
- CAPEX Coordination
- Equipment Procurement
- PR / PO Process Coordination
- Vendor Management
- Quotation & Comparative Statement Analysis
- Technical Evaluation Coordination
- Equipment Hiring & Commercial Monitoring
- Asset Tracking & Verification
- Maintenance Cost Monitoring
- MIS & Dashboard Preparation
- Statutory Compliance Tracking
- MS Excel / Reporting Tools
- Documentation & Record Management

Key Behavioural Competencies

- Coordination & Follow-up
- Ownership & Accountability
- Analytical Thinking
- Problem Solving
- Commercial Awareness
- Attention to Detail
- Time Management
- Stakeholder Management
- Communication Skills
- Teamwork
- Discipline
- Result Orientation

Key Stakeholders

Internal

P&M; Head, Zonal P&M; Heads/Managers, Project Managers, Site P&M; Teams, Procurement, Finance, Commercial, Stores, Planning, HSE, HR, Administration, and Senior Management.

External

Equipment Vendors, OEMs, Equipment Hiring Agencies, Service Providers, Workshops, Spare Parts Suppliers, and other P&M-related; vendors.

Role Expectations The P&M; Incharge – Corporate Office is expected to ensure effective coordination, monitoring, follow-up, and timely reporting of P&M; activities across zones and projects.

The incumbent will act as the central control and coordination point between the P&M; Head and Zonal P&M; teams, ensuring that equipment requirements, mobilization, procurement, CAPEX proposals, PR/POs, vendor evaluations, asset transfers, hiring bills, maintenance costs, statutory compliance, MIS, and management action points are tracked and progressed within defined timelines.

The role requires solid coordination, analytical, documentation, commercial awareness, and follow-up skills, with the ability to identify delays and escalate critical matters to the P&M; Head in a timely manner.

📌 Senior Manager / Chief Manager - P&M (Hyderabad)
🏢 KMV Projects
📍 Hyderabad