Job Title: Senior Executive-Facilities

Company: Autocracy Machinery Pvt Ltd

Location: Hyderabad

Experience Required: 4-6 Years

Industry: Preferred from Manufacturing/Machinery Industry

Employment Type: Full Time

We are a fast-growing organization committed to delivering reliable, high-performance, and customized solutions for our customers. We focus on innovation, operational excellence, and customer success.

Role Purpose::

The Senior Executive Factory Facility & Administration is responsible for maintaining a safe, functional, hygienic, and employee-friendly factory environment by effectively managing facilities, infrastructure, utilities, housekeeping, security, canteen operations, and administrative services. The role ensures that essential support systems and workplace facilities remain operational, compliant, and responsive to business requirements. It involves coordinating maintenance activities across civil, electrical, plumbing, HVAC, and other facility services while managing external vendors, contracts, AMCs, and service quality.

The position also supports safety inspections, emergency preparedness, statutory documentation, facility audits, and employee welfare requirements. Through effective planning, monitoring, issue resolution, documentation, and cost control, the role enables uninterrupted factory operations and contributes to improved workplace standards, service efficiency, compliance, and overall employee satisfaction.

Professional Experience::

- 46 years of relevant experience in factory administration, industrial facility management, or manufacturing facility operations.
- Hands-on experience managing factory infrastructure, buildings, common areas, utilities, and workplace facilities.
- Practical experience coordinating civil, electrical, plumbing, HVAC, carpentry, and general facility maintenance activities.
- Proven experience handling housekeeping, security, canteen, pest control, and other outsourced facility services.
- Experience in vendor management, AMC administration, service verification, work orders, quotations, contracts, and vendor performance monitoring.
- Exposure to industrial safety requirements, emergency preparedness, facility inspections, audits, and compliance documentation.
- Experience preparing and monitoring facility MIS, maintenance records, expenditure reports, manpower details, complaints, pending actions, and facility budgets.

Technical Skills::

- Factory facility and infrastructure management
- Industrial administration and workplace services management
- Basic understanding of civil, electrical, mechanical, plumbing, HVAC, and utility systems
- Utility monitoring covering electricity, water, DG sets, compressors, pumps, and related systems
- Preventive maintenance and breakdown tracking for facility assets
- Housekeeping, hygiene, waste management, and workplace sanitation




- Security operations and access-control management
- CCTV and security-system monitoring
- Canteen and employee welfare facility management
- Vendor, AMC, contract, and service-level management
- Facility budgeting and cost-control techniques
- Facility-related safety and emergency preparedness
- Audit documentation and corrective-action tracking
- MIS preparation and operational reporting
- Inventory and consumption monitoring of facility-related consumables

Tools::

- MS Excel facility trackers, expenditure monitoring, vendor records, MIS, manpower and consumption reports
- MS Word reports, letters, work orders, documentation, inspection records
- MS Outlook / Email vendor and internal coordination
- CCTV surveillance systems
- Access-control / attendance systems
- DG sets, compressors, pumps and other utility equipment operational monitoring
- Facility maintenance / complaint tracking systems
- Preventive maintenance and AMC trackers
- Vendor management and service documentation systems
- Basic familiarity with ERP / HRMS / administrative systems will be advantageous

Key Result Areas:: 1. Factory Facility & Infrastructure Management

- Ensure factory buildings, offices, roads, drainage, parking areas, washrooms, and common facilities remain functional and well maintained.
- Monitor facility complaints and coordinate timely resolution with internal teams and external service providers.
- Conduct periodic inspections and identify infrastructure-related risks or maintenance requirements.

2. Maintenance & Utility Management

- Coordinate facility-related civil, electrical, plumbing, HVAC, carpentry, and general maintenance activities.
- Monitor utility availability and consumption to support uninterrupted factory operations.
- Maintain preventive maintenance schedules, breakdown records, AMC details, and service documentation.

3. Housekeeping, Hygiene & Workplace Standards

- Maintain defined cleanliness and hygiene standards across factory support areas, offices, washrooms, canteen, and common spaces.
- Supervise housekeeping manpower, attendance, deployment, consumables, and service quality.
- Identify gaps through inspections and ensure corrective actions are completed.

4. Security & Access Management

- Ensure effective control over employee, visitor, contractor, vehicle, and material movement.
- Monitor security manpower, gate controls, CCTV, access systems, registers, and related records.




- Review security incidents and coordinate preventive measures to minimize recurrence.

5. Vendor & Contract Administration

- Manage facility service providers and evaluate their performance against agreed requirements.
- Verify manpower deployment, attendance, service delivery, bills, quotations, contracts, and AMC commitments.
- Support commercial negotiations and identify opportunities for service improvement and cost optimization.

6. Employee Welfare & Facility Services

- Ensure reliable canteen, drinking water, sanitation, rest areas, changing rooms, and other employee support facilities.
- Monitor service quality and respond promptly to employee concerns related to workplace facilities.
- Coordinate with relevant departments and vendors for timely resolution.

7. Safety, Compliance & Emergency Preparedness

- Coordinate with EHS and Maintenance teams to maintain safe and accessible factory premises.
- Ensure emergency routes, fire equipment access, exits, and critical facility areas remain unobstructed.
- Support inspections, mock drills, audits, and closure of facility-related safety observations.

8. Administration, MIS & Cost Control

- Maintain accurate facility records, registers, service documents, inspection reports, and statutory-related documentation.
- Prepare periodic MIS covering facility expenses, manpower, maintenance, complaints, vendor performance, and pending actions.
- Monitor approved facility expenditure and recommend practical measures for cost reduction without compromising service quality.

Industry Exposure::

- Graduate or Diploma holder with 4-6 years of relevant industrial facility or factory administration experience.
- Preferably experienced in machinery, engineering, automotive, fabrication, or other manufacturing environments.
- Robust practical understanding of factory infrastructure and support-service operations.
- Capable of independently coordinating multiple vendors and facility activities simultaneously.
- Good exposure to housekeeping, security, utilities, canteen, pest control, AMCs, and facility maintenance.
- Able to identify facility issues quickly and coordinate appropriate corrective action.
- Strong working knowledge of MS Excel, Word, email, MIS preparation, and operational trackers.
- Good understanding of workplace safety, hygiene, emergency preparedness, and audit requirements.
- Strong interpersonal and negotiation skills for dealing with employees, contractors, vendors, and internal departments.
- Willing to work primarily from the factory and respond to urgent facility requirements outside normal working hours when necessary.

Career Growth Opportunity to lead a high-value customer segment.

Exposure to large infrastructure projects.

Performance-driven work environment.

Strong career growth opportunities.

Email::[email protected]

Whatsapp::(phone hidden)

📌 Senior Facility Executive (Hyderabad)
🏢 Autocracy Machinery
📍 Hyderabad