Key Responsibilities

- Source and contact CXOs, industry experts, and thought leaders to secure speakers for conferences and events.

- Conduct speaker outreach, follow-ups, and confirmations.

- Prepare speaker briefing documents, including session objectives, audience profiles, key talking points, and format expectations.

- Maintain and update the content calendar, ensuring all sessions are planned and content gaps are addressed.

- Coordinate speaker logistics, including confirmations, travel arrangements, venue details, rehearsal calls, and event-day support.

- Draft session abstracts, panel descriptions, and moderator questions in coordination with the content team.

- Track speaker commitments, communication, and follow-ups in the CRM or database.

- Manage post-event activities, including thank-you emails, feedback collection, and speaker engagement for future events.

- Coordinate with the Creative Designer to ensure speaker biographies, photographs,



and event collateral are accurate and delivered on time.

- Assist the Senior Conference Producer with advisory board coordination and speaker selection documentation.

Requirements

- 4–8 years of experience in event production, content coordination, conference management, or speaker management.

- Excellent written and verbal communication skills, with the ability to communicate professionally with senior executives.

- Strong organizational and coordination skills, with the ability to manage multiple tasks, outreach activities, and calendars simultaneously.

- Working knowledge of CRM tools and database management.

- Solid attention to detail and follow-up skills.

- Proactive approach with excellent planning, coordination, and execution abilities.

Work Location: In person

📌 Senior Conference Producer (Mumbai)
🏢 Regenesys Business School
📍 Mumbai