Role & responsibilities

- Calendar Management: Manage calendars, schedule meetings, coordinate appointments and send timely reminders to ensure effective time management.

- Travel Management: Arrange domestic and international travel, including flight tickets, train tickets, airport transfers and other transportation requirements.

- Hotel Bookings: Coordinate hotel reservations and accommodation arrangements for business travel, meetings and official visits.

- Bill Processing: Collect, verify and process travel bills, hotel invoices and other official expenses, ensuring timely submission and clearance as per company policies.

- Meeting Coordination: Schedule meetings, book conference rooms, coordinate with participants and ensure all necessary arrangements are in place.

- Administrative Support: Handle emails, correspondence, documentation and other secretarial activities as required.

- Expense Management:



Maintain records of travel expenses, invoices, reimbursements and payment status, and follow up with Finance for timely clearance.

- Stakeholder Coordination: Liaise with internal departments, travel agencies, hotels and external vendors to ensure seamless coordination.

- Confidentiality: Handle sensitive business information and management correspondence with discretion.

- Ad-hoc Support: Undertake additional administrative and coordination responsibilities as assigned by management.

Preferred candidate profile

- Calendar and time management

- Travel and accommodation coordination

- Invoice and bill processing

- Communication and stakeholder management

- Organization and attention to detail

- Confidentiality and reliability

📌 Secretary (Mumbai)
🏢 K Raheja
📍 Mumbai