Job Title: Secretary to the Managing Director

Company: Cox & Kings (Wilson & Hughes India Pvt Ltd)

Location: Chandigarh (on-site)

Reports to: Managing Director

Employment Type: Full time

Experience: 3–6 years as a Secretary / Executive Assistant to a CXO or senior leader (adjust as needed)

About Cox & Kings

Cox & Kings is one of the oldest names in travel, with a legacy going back to 1758. Today we create holidays, tours and travel experiences for customers across India and abroad. We are expanding fast and need people who can keep pace with a growing business.

Role Summary

We are looking for a highly organised, discreet and proactive Secretary to support our Managing Director. You will manage the MD’s calendar, communication and day-to-day priorities. You will also act as the link between the MD’s office and the department heads, partners and external stakeholders.

Key Responsibilities

Calendar & Office Management

- Manage the MD’s calendar, appointments and meetings, and prioritise and resolve scheduling conflicts.
- Plan and coordinate domestic and international travel, including flights, hotels, visas and itineraries.
- Act as the first point of contact for the MD’s office, screening calls, emails and visitors professionally.
- Maintain an organised filing system, physical and digital, for all documents, contracts and correspondence.

Communication & Coordination

- Draft, proofread and send emails, letters, notes and presentations on behalf of the MD.




- Coordinate with department heads (Sales, Marketing, Operations, Product, Finance, HR, Franchise) on information, reports and updates the MD needs.
- Follow up on deadlines and pending items with internal teams and external partners.
- Handle sensitive and confidential information with complete discretion.

Meetings & Reviews

- Organise internal reviews, leadership meetings and external meetings: prepare agendas, collect inputs and arrange logistics.
- Take minutes, circulate action items and track them to closure.
- Prepare briefing notes and documents ahead of the MD’s meetings.

Administrative Support

- Manage expense reports, bills, reimbursements and basic petty cash for the MD’s office.
- Coordinate events, client and partner visits, and hospitality arrangements.
- Support the MD on special projects and ad hoc tasks as required.

Requirements

- Graduate in any discipline; a diploma in secretarial practice or office management is a plus.
- 3–6 years of experience supporting a senior leader (MD / CEO / Director level).
- Excellent written and spoken English;
- Strong command of MS Office (Word, Excel, PowerPoint), Outlook / Google Workspace and calendar tools.
- Exceptional organisation, time management and follow-up skills.
- High integrity and professionalism, with proven ability to keep information confidential.
- Comfortable working in a fast-paced environment and adjusting to changing priorities.

📌 Secretary (Chandigarh)
🏢 Cox u0026 Kings
📍 Chandigarh