Position : Secretary to Managing Director (MD)

Location: Sipcot, Prundurai , Erode Tamil Nadu

Experience: minimum 10 Years

Industry: FMCG / Dairy / Ghee

Languages: Tamil, English

Roles and responsibilities :-

1. Key Roles and Responsibilities. Calendar and Meeting Management

- Manage the MD’s daily calendar, appointments, and schedules.
- Arrange internal and external meetings with management, customers, suppliers, and other stakeholders.
- Coordinate meeting rooms, conference calls, and video conferences.
- Prepare meeting agendas, take minutes, and follow up on action points.
- Send meeting reminders and ensure timely coordination with participants.

B. Communication and Correspondence

- Handle phone calls, emails, letters, and other communications on behalf of the MD.
- Draft professional emails, official letters, notices, and management communications.
- Screen and prioritize incoming communications based on urgency and importance.
- Coordinate with department heads and external parties on the MD’s instructions.

C. Documentation and Record Management

- Maintain confidential files, reports, agreements, and key company documents.
- Organize and maintain records of meetings, decisions, and management approvals.
- Prepare presentations, reports, and summaries as required by the MD.
- Ensure proper filing and easy retrieval of important documents.

D. Follow-up and Coordination

- Follow up with department heads regarding tasks assigned by the MD.
- Track pending activities, deadlines, and management instructions.
- Collect periodic reports from departments such as HR, Finance, Sales, Production, Purchase, and Administration.
- Update the MD on the progress of important assignments and pending matters.

E.



Travel and Hospitality Arrangements

- Arrange flight tickets, train tickets, hotel bookings, and local transportation for the MD.
- Coordinate airport pickups, guest visits, and official travel schedules.
- Organize accommodation, meeting arrangements, and hospitality for visiting management representatives and business associates.

F. Confidentiality and Professional Conduct

- Maintain strict confidentiality regarding company information, financial matters, employee details, and management decisions.
- Handle sensitive documents and communications with discretion.
- Ensure that important matters are brought to the MD’s attention promptly.
- Maintain professional relationships with employees, customers, suppliers, and business associates.

G. Administrative Support

- Maintain records of important contacts and business associates.
- Coordinate document signatures, approvals, and submissions.
- Assist in preparing monthly reports, presentations, and management review materials.
- Perform additional responsibilities assigned by the MD from time to time.

2. Key Skills Required

- Excellent verbal and written communication skills.
- Good knowledge of MS Office, Excel, Word, PowerPoint, and email.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and manage multiple assignments.
- Professional attitude and good interpersonal skills.
- High level of confidentiality, integrity, and attention to detail.
- Good follow-up and coordination skills.

Interested candidates can send your profile to [email protected] or

Contact : (phone hidden)

Benefits

- Cell phone reimbursement
- Food provided
- Paid sick time
- Provident Fund

Work Location: In person

📌 Secretary to Managing Director (Perundurai)
🏢 NAMBISANS DAIRY
📍 Perundurai