About LiquiBonds

LiquiBonds is part of the NDX Financial Services group and builds on the groups experience in the financial services and P2P lending space through LiquiLoans.

LiquiBonds focuses on fixed income and alternative investment products including Listed and Unlisted NCDs, Corporate Bonds, Market-Linked Debentures and structured investment opportunities. The platform aims to make high-quality debt investments more accessible through a technology-enabled, transparent and advisor-first approach.

Role Overview

We are looking for a highly organised, proactive and dependable professional to work closely with the Founder. The Secretary to Founder will be responsible for managing the Founders calendar, travel, meetings, stakeholder coordination, follow-ups and day-to-day executive requirements. This is a high-ownership role requiring strong judgement, confidentiality, attention to detail and the ability to anticipate requirements and manage changing priorities independently.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the Founders calendar, meetings, appointments and business commitments.
- Prioritise meetings, optimise schedules and proactively resolve scheduling conflicts.
- Coordinate with internal teams and external stakeholders for meetings, calls and discussions.
- Track important deadlines, commitments, follow-ups and personal/business appointments.
- Ensure the Founder has the required context, documents and information before important meetings.

1. Travel & Logistics Management

• Manage end-to-end domestic and international travel arrangements for the Founder.
- Coordinate flights, hotels, ground transportation, itineraries and related travel requirements.
- Prepare clear and detailed travel schedules and itineraries. • Coordinate with travel agencies, airlines, hotels and other service providers.
- Handle last-minute changes, cancellations and urgent travel requirements efficiently.

1. Stakeholder Management





• Coordinate professionally with CXOs, senior leadership, clients, investors, partners and other external stakeholders.
- Act as a key point of coordination between the Founder and internal/external stakeholders.
- Manage professional communication and correspondence on behalf of the Founder when required.
- Drive timely follow-ups and ensure action items are closed within agreed timelines.
- Build and maintain strong working relationships with key stakeholders.

1. Meeting & Follow-up Management

• Coordinate meetings and ensure participants, agendas, documents and other requirements are aligned in advance.
- Prepare and maintain meeting notes, MOMs, action items and follow-up trackers where required.
- Follow up with relevant stakeholders to ensure timely execution and closure of commitments.
- Maintain a structured view of pending tasks, priorities and upcoming commitments.

1. Founders Office Support

• Support the Founder with day-to-day administrative, operational and business requirements.
- Assist with presentations, reports, documents, correspondence and other business-related deliverables.
- Research, organise and consolidate information required for meetings and decision-making.
- Coordinate with internal teams to ensure timely execution of Founder-level requirements.
- Handle sensitive and confidential information with complete discretion.

1. General Administration

• Maintain organised records of important documents, contacts, schedules and business information.
- Coordinate logistics for business meetings, events, visits and other executive requirements.
- Support expense management,



documentation and administrative coordination as required.
- Manage multiple priorities simultaneously while maintaining accuracy, responsiveness and professionalism.
- Take ownership of tasks from initiation through completion without requiring constant supervision.

Candidate Profile

- 3-7 years of relevant experience as an Secretary to Founder/CEO.
- Solid hands-on experience in calendar management, travel planning, meeting coordination and executive support.
- Excellent verbal and written communication skills with strong qualified etiquette.
- Comfortable interacting with CXOs, senior executives, clients, investors, partners and other senior stakeholders.
- Highly organised, detail-oriented and strong in follow-ups and execution.
- Ability to manage changing priorities, urgent requests and last-minute requirements with composure.
- High level of professionalism, confidentiality, discretion and ownership. • Proficiency in Google Workspace, Microsoft Office and calendar/scheduling tools.
- Any graduate; relevant professional experience will be given robust consideration.

Key Competencies

- Calendar & Time Management
- Travel & Logistics Management
- Executive & Stakeholder Coordination
- Communication & Professional Etiquette
- Meeting, MOM & Follow-up Management
- Attention to Detail
- Confidentiality & Discretion
- Prioritisation & Multitasking
- Proactive Problem Solving
- Ownership, Reliability & Responsiveness

Ideal Candidate The ideal candidate will be proactive rather than reactive someone who can anticipate the Founders requirements, organise information and priorities, follow up without repeated reminders and ensure that meetings, travel and commitments are executed smoothly. The candidate should be comfortable working in a fast-paced environment where priorities can change at short notice and should demonstrate maturity, judgement and a strong sense of ownership.

📌 Secretary (Mumbai)
🏢 NDX Financial Services
📍 Mumbai