Role & responsibilities

- Calendar Management: Manage calendars, schedule meetings, coordinate appointments and send timely reminders to ensure effective time management.
- Travel Management: Arrange domestic and international travel, including flight tickets, train tickets, airport transfers and other transportation requirements.
- Hotel Bookings: Coordinate hotel reservations and accommodation arrangements for business travel, meetings and official visits.
- Bill Processing: Collect, verify and process travel bills, hotel invoices and other official expenses, ensuring timely submission and clearance as per company policies.
- Meeting Coordination: Schedule meetings, book conference rooms, coordinate with participants and ensure all necessary arrangements are in place.
- Administrative Support: Handle emails, correspondence, documentation and other secretarial activities as required.
- Expense Management: Maintain records of travel expenses, invoices, reimbursements and payment status, and follow up with Finance for timely clearance.
- Stakeholder Coordination:



Liaise with internal departments, travel agencies, hotels and external vendors to ensure seamless coordination.
- Confidentiality: Handle sensitive business information and management correspondence with discretion.
- Ad-hoc Support: Undertake additional administrative and coordination responsibilities as assigned by management.

Preferred candidate profile

- Calendar and time management
- Travel and accommodation coordination
- Invoice and bill processing
- Communication and stakeholder management
- Organization and attention to detail
- Confidentiality and reliability

Role: Office Admin, Industry Type: Hotels & Restaurants, Department: Administration & Facilities, Employment Type: Full Time, Permanent Role Category: Administration Education UG: Any Graduate Key Skills Skills highlighted with ‘‘ are preferred keyskills Travel ArrangementsTicket BookingCalendar Management Secretarial Activities

📌 Secretary (Mumbai)
🏢 K Raheja
📍 Mumbai