(JD)Secretary

Department: Administration

Designation: Secretary

Qualification: MBA Graduate (Mandatory)

Experience: Minimum 1–2 Years of Relevant Experience

Job Location: Chakra Critical Care Centre & Hospitals, Kolathur, Chennai

Reporting To: Management / Department Head

1. Job Summary

We are looking for an experienced and well-organised Secretary to provide administrative and secretarial support, manage documentation and correspondence, coordinate meetings, maintain records, and ensure the smooth functioning of daily office activities.
1. Key Responsibilities

A. Administrative Support

- Manage daily schedules, appointments, and meeting arrangements.
- Handle incoming calls, emails, and official correspondence.
- Prepare letters, reports, notices, and other official documents.
- Organise meetings and prepare meeting minutes.
- Coordinate with management and various departments for administrative requirements.

B. Documentation & Record Management

- Maintain files, registers, reports, and official records systematically.
- Prepare and update documents using MS Word and Excel.
- Ensure proper filing, retrieval, and maintenance of confidential documents.
- Maintain the accuracy and confidentiality of official information.

C. Coordination & Follow-up

- Coordinate with department heads, employees, and management.
- Follow up on pending tasks, reports, and assigned activities.
- Communicate official instructions to the concerned departments.
- Ensure timely completion of administrative assignments.

D.



Office Management

- Manage visitors and direct them to the appropriate departments.
- Monitor stationery and other office supply requirements.
- Support daily office operations and administrative activities.
- Handle additional responsibilities assigned by the reporting manager.

1. Educational Qualification

- MBA graduate in any specialisation.
- Minimum 1–2 years of relevant experience in secretarial, administrative, or office coordination roles.
- Proficiency in MS Office, including Word, Excel, and PowerPoint.

1. Required Skills

- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
- Positive drafting, typing, and documentation skills.
- Professional attitude and attention to detail.
- Ability to multitask and prioritise assignments.
- Strong coordination and follow-up skills.
- Ability to handle confidential information responsibly.

1. Preferred Candidate Profile

An experienced, proactive, and responsible professional who can manage administrative tasks independently, coordinate effectively with different departments, maintain accurate records, and ensure smooth day-to-day office operations. Note: Candidates with prior experience in a hospital or healthcare organisation will be preferred. The candidate must maintain professional conduct and comply with organisational policies and procedures.

Benefits

- Provident Fund

Work Location: In person

📌 Secretary (Kolathur)
🏢 Chakra critical care centre and hospitals
📍 Kolathur