- Receptionist, Admin & HR

Job Title: Receptionist, Admin & HR Executive

Department: Administration & Human Resources

Employment Type: Full-time - on site

Location: Ahmedabad (Shyamal)

Experience: 2 - 7 years

Job Summary

We are looking for a professional, organized, and people-oriented Receptionist, Admin & HR Executive to manage front-office operations, administrative activities, and basic HR functions. The ideal candidate should have excellent communication skills, a pleasant personality, strong organizational abilities, and the ability to handle confidential information professionally.

1. Reception & Client Coordination

- Manage the reception desk and greet clients, visitors, candidates, and other stakeholders professionally.
- Handle incoming calls, emails, messages, and correspondence and direct them to the appropriate Partner or team member.
- Coordinate client visits, appointments, meetings, and conference-room schedules.
- Maintain visitor records and ensure appropriate visitor access.
- Handle incoming and outgoing courier, post, and documents.
- Coordinate the movement and distribution of client-related documents within the office.
- Maintain a professional, clean, and welcoming reception area.
- Provide basic information about the firm and direct client queries to the appropriate team.
- Maintain a high level of client service and professional etiquette at all times.

2. Office Administration

- Manage day-to-day administrative activities of the office.
- Maintain office records, registers, files, documentation, and administrative databases.
- Coordinate stationery, office supplies, printing, courier, housekeeping, security, and other office requirements.
- Monitor office inventory and ensure timely replenishment of essential supplies.
- Coordinate with vendors, service providers, building management, and maintenance agencies.
- Assist in organizing internal meetings, training sessions, seminars, client meetings, and office events.
- Coordinate travel, accommodation,



and other administrative arrangements for Partners and employees when required.
- Maintain office-related bills, invoices, and supporting documents and coordinate with the accounts team for processing.
- Ensure smooth functioning of office facilities and promptly escalate maintenance or operational issues.
- Assist Partners and senior management with administrative requirements.

3. HR Coordination & Employee Support

- Assist with end-to-end recruitment coordination, including job postings, candidate sourcing, screening, interview scheduling, and follow-ups.
- Coordinate interviews with Partners and department heads.
- Handle candidate communication and joining formalities.
- Prepare and maintain employee personnel files and HR documentation.
- Coordinate onboarding and induction of recent employees.
- Maintain employee attendance, leave, and other HR records.
- Collect and coordinate payroll-related inputs such as attendance, leave, recent joiners, exits, and employee changes.
- Prepare HR letters, employment-related documents, internal notices, and other HR correspondence.
- Assist in employee engagement activities, celebrations, training programs, and internal events.
- Respond to routine employee queries and coordinate with management/HR for resolution.
- Assist in maintaining HR policies, procedures, and employee records.
- Support employee exit formalities and maintain appropriate documentation.
- Ensure confidentiality of employee, client, and firm-related information.

4. Compliance & Confidentiality

- Maintain strict confidentiality of client information, employee records,



financial information, and internal firm matters.
- Ensure proper filing and safe custody of sensitive documents.
- Follow the firm's internal policies, procedures, and professional standards.
- Ensure that confidential documents are not shared with unauthorized persons.
- Maintain appropriate records required for internal administration and HR purposes.

Required Qualifications

- Graduate in B.Com, BBA, BA, BMS, HR, Business Administration, or a related discipline.
- 2 years of relevant experience in Reception, Administration, HR, or a combination of these functions.
- Experience in a CA firm, professional services firm, consultancy, law firm, or similar corporate environment will be preferred.
- Good working knowledge of MS Office, particularly Excel, Word, and Outlook/email.
- Strong written and verbal communication skills.
- Good English communication and professional telephone etiquette.
- Ability to handle confidential information with maturity and discretion.

Key Skills & Competencies

- Professional communication and client-handling skills
- Strong organizational and coordination abilities
- Front-office and visitor management
- HR administration and recruitment coordination
- Documentation and record management
- Good command of MS Office
- Multitasking and prioritization
- Attention to detail
- Problem-solving ability
- Professional appearance and conduct
- Teamwork and interpersonal skills
- Confidentiality and integrity
- Ability to work under pressure and meet deadlines

Preferred Candidate The ideal candidate will be well-groomed, approachable, proactive, responsible, and comfortable handling multiple responsibilities across Reception, Administration, and HR functions. Female candidates are preferred.

company details : www.bhutashah.com

If you are interested then email your updated resume on [email protected] OR What's app on (phone hidden)

Regards,

Pooja Vora

📌 Receptionist And Human Resource Administration (Ahmedabad)
🏢 Bhuta Shah u0026
📍 Ahmedabad