Purchase & Supplier Operations Executive

Company: Nayagi Industrial Technologies Private Limited

Location: Puducherry (Pondicherry),

Job Summary

Nayagi Industrial Technologies Private Limited is looking for a detail-oriented and organised Purchase & Supplier Operations Executive to manage purchase order documentation, supplier coordination, Sales Order Confirmation (SOC) verification, delivery follow-ups, invoice coordination, and supplier payment tracking.

The candidate will coordinate with suppliers, sales & accounts team, to ensure timely order processing and effective follow-up on pending activities.

The ideal candidate should have valuable Excel skills, strong communication and coordination abilities, and experience in purchase operations, procurement coordination, supplier management, or order processing.

Key Responsibilities

1. Purchase Order Management

- Send approved purchase orders (POs) to suppliers and track order acknowledgements.
- Maintain Excel trackers for purchase orders, supplier details, order values, currencies, and expected delivery dates.
- Follow up with suppliers for pending order confirmations.
- Maintain updated purchase order records and documentation.

1. Sales Order Confirmation (SOC) Verification

- Obtain and verify Sales Order Confirmations (SOCs) received from suppliers.
- Cross-check part numbers, quantities, prices, specifications, and commercial terms against approved purchase orders.
- Coordinate with suppliers and the Sales Team to resolve discrepancies.

1. Supplier Coordination and Delivery Follow-up





- Monitor supplier lead times and committed delivery schedules.
- Follow up with suppliers regarding pending and delayed deliveries.
- Obtain revised delivery dates and communicate changes to internal teams.

1. Supplier Invoice Coordination

- Collect supplier invoices and verify basic details against purchase orders and confirmed SOCs.
- Coordinate invoice verification with the sales and accounts team.
- Maintain invoice records, payment terms, and supporting documents.

1. Supplier Payment and Remittance Tracking

- Maintain supplier payment schedules based on agreed invoice terms.
- Track upcoming and overdue payments and prepare payment-due reports.
- Coordinate payment documentation and follow up on payment status after approval.
- Coordinate with the accounts team regarding supplier remittances.

1. Reporting and Documentation

- Maintain Excel or Google Sheets trackers for POs, SOCs, deliveries, invoices, and payment due dates.
- Prepare daily pending-action reports and weekly supplier and order status reports.
- Update supplier follow-up records, action owners, pending issues, and next follow-up dates.

1. Internal and Supplier Coordination

- Communicate with suppliers, sales & accounts team,



and management regarding order status and pending actions.
- Ensure consistent follow-up and closure of supplier-related activities.

Required Qualifications
- Graduate in Commerce, Business Administration, Supply Chain Management.
- Relevant experience in purchase coordination, procurement support, supplier operations, order processing, or vendor coordination is preferred.

Required Skills
- Good working knowledge of Microsoft Excel or Google Sheets.
- Knowledge of purchase orders, supplier invoices, order tracking, and payment follow-up.
- Strong coordination, communication, and follow-up skills.
- Good attention to detail and documentation skills.
- Ability to maintain trackers, prepare reports, and manage multiple pending activities.
- Ability to coordinate with suppliers and internal departments.

Preferred Experience Experience in any of the following areas will be an advantage:
- Purchase and procurement coordination
- Supplier or vendor management
- Purchase order processing
- Sales Order Confirmation (SOC) verification
- Delivery tracking and material follow-up
- Invoice coordination and payment tracking
- MIS reporting and Excel-based documentation
- Industrial, trading, manufacturing, or import/export operations

Interested candidates with relevant experience in purchase coordination, supplier operations, procurement support, or order management are encouraged to apply. Email- [email protected]

Contact No-77084 14926

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Purchase & Supplier Executive (Puducherry)
🏢 Nayagi Industrial Technologies
📍 Puducherry