- Monitor the quantity and quality of goods received once the ordered goods are received.
- Verify model-wise quantity and rates as per the given invoice and match them with the original order placed.
- Once orders are received, instruct Dispatch Staff to distribute the goods to showrooms and physically check the received goods for quantity and quality as per the prepared list.
2. Records &
- Reports
- Prepare showroom-wise lists containing EF Code, Brand, Model, Colour, Size, and Quantity, along with the EF/SF Code summary.
- Maintain proper records of goods ordered and received in Excel.
- Create reports of goods received and inform the QR Team regarding QR print details.
- Create different reports, including Purchase and Sales reports, as required by Management.
- Create Sales reports of showrooms for SOR stock.
- Prepare distribution details in Excel for bulk orders, including Frames, Sunglasses, and showroom details.
- Track orders and communicate shortage and backlog reports to the Ordering Team.
3. QR Code Process
- Send emails to the QR Team for ready Frames and Sunglasses for the QR code process and ensure that it is completed within the given timeline.
4. Dispatch &
- Courier Coordination
- Supervise and direct the daily work of assigned Dispatch Staff.
- Follow up with the Courier Person if delivery of goods does not reach showrooms or vendors on time.
5. Purchase &
- Order Processing
- Identify the requirements of showrooms regarding Accessories, Spares, and Stationery and place orders with the respective vendors.
- Place orders for Frames/Sunglasses with the respective vendors after taking proper approval and ensure timely execution of orders.
- Create Purchase Orders and Goods Received Notes in Navision.
- Email Showroom Accountants/Stores to raise Purchase Orders by providing the required Excel details.
- Arrange samples from vendors as per requirements.
- Follow up with suppliers for delivery within the required time for bulk orders and urgent customer orders.
6. SOR Stock &
- Supplier Returns
- Recall SOR goods from showrooms and send them to suppliers for a credit note by providing proper model and invoice details to suppliers.
- Follow up with suppliers for Replacements or credit notes for shortages, defective stock, and showroom fresh-stock defective returns.
- Return rejected material to suppliers and arrange for replacements.
7. Vendor &
- Showroom Coordination
- Resolve supply, quality, service, and invoicing issues with vendors.
- Prepare Frames/Sunglass price lists with proper management approval.
- Interact with showrooms regarding any price revision or current stock arrival through email or phone.
📌 Procurement Executive (Mumbai)
🏢 Premier Opticals
📍 Mumbai
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