Key Responsibilities

- Calendar and Schedule Management

- Manage daily schedules, appointments, and meetings.

- Coordinate meeting timings with internal teams and external stakeholders.

- Send reminders and ensure timely attendance at scheduled meetings.

- Communication and Coordination

- Handle phone calls, emails, and WhatsApp communications.

- Draft professional emails, letters, and official communications.

- Coordinate with different departments and follow up on pending tasks.

- Meeting Management

- Prepare meeting agendas and record Minutes of Meetings (MOM).

- Track action items and follow up with concerned team members.

- Ensure that assigned tasks are completed within deadlines.

- Administrative Support

- Maintain files, records, reports, and important documents.

- Prepare presentations, spreadsheets, and management reports.

- Assist with travel arrangements, bookings, and other administrative requirements.

- Task and Follow-Up Management

- Prioritize daily tasks and manage urgent assignments.

- Monitor pending activities and provide regular updates to management.

- Support management in day-to-day operational activities as required.

- Confidentiality and Professionalism

- Maintain the confidentiality of company and management information.

- Handle sensitive documents and communications responsibly.

- Perform additional duties assigned by senior management.





Educational Qualification

- Graduate in any discipline.

- A degree or diploma in Business Administration or Office Management is preferred.

Experience

- 1–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or in a similar role is preferred.

- Freshers with excellent communication and organizational skills may also be considered.

Required Skills

- Excellent verbal and written communication skills.

- Positive knowledge of MS Office, particularly Excel, Word, and PowerPoint.

- Solid organizational and time-management skills.

- Ability to multitask and prioritize responsibilities.

- Professional email drafting and coordination skills.

- Attention to detail and problem-solving abilities.

- Trustworthiness, punctuality, and discretion.

- Ability to work independently and handle confidential information.

Key Performance Indicators (KPIs)

- Timely scheduling and coordination of meetings.

- Timely completion of assigned tasks and follow-ups.

- Accuracy of documentation and reports.

- Effective communication and coordination with departments.

- Proper maintenance of confidential records.

- Timely submission of updates and meeting minutes.

Pay: ₹12,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Personal Assistant (Vile Parle)
🏢 Orthosquare MultiSpeciality Dental Clinic Private
📍 Vile Parle