Import & Logistics Executive – China Sourcing and Shipping

Company: Jaidka Power Systems Pvt. Ltd.

Department: Purchase / Import & Logistics

Location: Kolkata, West Bengal

Experience: 3–5 years preferred

Industry: Electric Vehicles (EV) / Automobile Manufacturing

1. Job Purpose

To manage end-to-end import logistics of electric vehicle components from China to India, ensuring competitive shipping rates, timely dispatch by Chinese suppliers, efficient container utilisation, and cost-effective delivery to the company’s manufacturing facilities.
1. Key Responsibilities

A. International Shipping & Freight Management
- Coordinate with shipping lines, freight forwarders, customs brokers and clearing agents for imports from China to India.
- Obtain and compare freight quotations from multiple shipping and forwarding agents for 40 HQ containers.
- Negotiate competitive ocean freight rates, local charges, documentation fees and other associated logistics costs.
- Select the most economical and reliable shipping options based on total landed logistics cost, transit time and service quality.
- Track shipping schedules, vessel departures, transshipment, arrival dates and container delivery.
- Maintain a database of freight rates, agent performance and shipping schedules.

B. China Supplier Coordination
- Regularly follow up with Chinese manufacturers and suppliers to ensure components are manufactured, packed and dispatched as per the agreed schedule.
- Coordinate cargo readiness dates with suppliers and shipping agents.
- Ensure timely booking of containers and avoid delays caused by late coordination or documentation.
- Escalate delays, production issues and shipment risks to the management.

C. Import Documentation & Customs Coordination
- Coordinate the preparation and verification of commercial invoices, packing lists,



bills of lading and other import documents.
- Liaise with customs brokers and clearing agents to facilitate smooth customs clearance.
- Track shipping documents and ensure their timely receipt and submission.
- Coordinate with the purchase and accounts teams regarding supplier payments, freight payments and import-related charges.
- Maintain accurate shipment records and documentation for every consignment.

D. Cost Control & Operational Efficiency
- Compare quotations and identify opportunities to reduce freight and forwarding costs.
- Monitor additional charges such as detention, demurrage, port charges and container handling fees.
- Ensure efficient planning and utilisation of 40 HQ containers.
- Prepare shipment-wise cost comparisons and periodic logistics cost reports.
- Identify reliable shipping partners who offer the best combination of price, transit time and service.

E. Shipment Planning & Reporting
- Maintain an import shipment tracker covering purchase order, supplier, cargo readiness, booking, ETD, ETA and clearance status.
- Coordinate with the purchase, inventory and production teams to ensure components arrive before stock shortages affect manufacturing.
- Provide regular updates to management on shipment status, delays, expected arrivals and cost savings.

1. Required Qualifications & Skills

* Graduate in Commerce, Business Administration, Supply Chain Management or a related discipline.




- 3–5 years of experience in import logistics, international freight forwarding or shipping coordination; experience with China–India imports is preferred.
- Practical knowledge of ocean freight, FCL shipments, 40 HQ containers and import documentation.
- Experience negotiating freight rates and comparing quotations from multiple forwarding agents.
- Familiarity with Indian customs clearance procedures, Incoterms and port-related charges.
- Good working knowledge of MS Excel, email and shipment-tracking systems.
- Strong communication, negotiation, follow-up and coordination skills.
- Ability to work independently, maintain records accurately and meet shipment deadlines.

1. Key Performance Indicators (KPIs)

Performance will be measured on:
1. Reduction in freight and forwarding costs per container.
2. Timely dispatch of goods by Chinese suppliers.
3. Percentage of shipments arriving within the planned schedule.
4. Prevention of avoidable detention, demurrage and other additional charges.
5. Accuracy and timely completion of import documentation.
6. Timely availability of imported components for production.
7. Quality of freight negotiations and reliability of forwarding partners.

8. Preferred Candidate Profile

We are looking for a proactive, commercially minded and detail-oriented qualified who can independently coordinate with Chinese suppliers and multiple shipping agents, negotiate competitive rates, and ensure timely delivery of imported EV components. The candidate should be comfortable handling shipment follow-ups, comparing quotations, solving logistics problems and reporting directly to management.

Candidates with hands-on experience in China–India imports and 40 HQ container shipments will be given preference.

📌 Import & Logistics Executive – Shipping (Kolkata)
🏢 Jaidka Power Systems
📍 Kolkata