Talent Acquisition & HR Operations AssociateDarwix AI | Full-Time | On-Site | 0–2 Years ExperienceLocation: Imperia Mindspace, Sector 62, Gurugram, Haryana

Working hours: 10:45 AM – 8:00 PM

Working days: Monday to Friday + Alternate Saturdays

Experience: 0–2 years (exceptional freshers encouraged to apply)

Department: Human Resources & Talent Acquisition

Reporting to: Founders / Leadership Team

Employment Type: Full-time, Work from Office

About Darwix AIDarwix AI is a growing enterprise AI company building physical-first Agentic AI solutions for complex business workflows, particularly in BFSI.

Our technology combines Voice AI Agents, Sherpa AI, Real-Time Agent Assist, Document Intelligence, QA and Compliance Intelligence, and an agentic orchestration layer to help enterprises translate real-world conversations into structured intelligence and governed actions.

With 50+ enterprise relationships across six geographies, we are building a team capable of solving meaningful AI and business challenges at scale.

We are looking for a highly energetic, resourceful, technology-oriented HR professional who wants to help build that team.

The OpportunityThis is not a conventional HR coordination position.

We are looking for someone who enjoys finding exceptional people, engaging with prospective candidates, understanding their capabilities, convincing them to explore opportunities, and driving hiring processes to closure.

You will be responsible for building recruitment pipelines for technical, product, AI, sales, business and operations positions while simultaneously supporting end-to-end HR operations.

You should be comfortable using LinkedIn, professional databases, hiring platforms, AI tools, campus networks and unconventional sourcing techniques.

You will work closely with the founders and hiring managers, gaining exposure to how a rapidly growing enterprise AI business hires and operates.

Key Responsibilities1. End-to-End Recruitment Ownership

- Understand hiring requirements directly from founders and functional heads.
- Translate requirements into clear JDs, ideal candidate profiles and screening criteria.
- Independently source, shortlist, engage and evaluate suitable candidates.
- Conduct initial HR screening and qualification calls.
- Evaluate experience, communication, motivation, compensation expectations, availability and role alignment.
- Coordinate technical, functional and leadership interviews.
- Maintain candidate engagement throughout the selection process.
- Own follow-ups, offer discussions, negotiation and joining coordination.
- Build backup pipelines for critical positions.
- Track recruitment progress against agreed hiring priorities.

2. AI, Engineering and Product HiringA significant part of this role involves recruiting for technology and product positions. You should develop a functional understanding of profiles such as:
- AI/ML Engineers
- Generative AI and LLM Engineers
- Python / Backend Engineers
- Full-Stack Developers
- AI Product Managers
- Product Analysts
- Data Scientists and Analysts
- AI Implementation and Solutions Engineers
- Technical interns and graduate trainees

You are not expected to be a software engineer. However, you should be willing to learn enough about technical terminology and candidate backgrounds to distinguish credible profiles from keyword-heavy resumes. Develop familiarity with Python, APIs, LLMs, RAG, model evaluation, AI workflows and software development fundamentals.

Work with technical hiring managers to understand essential skills, project depth and interview evaluation criteria.





- Sales, Growth and Business HiringSupport recruitment for:

- Enterprise Sales
- B2B and SaaS Sales
- Business Development
- SDR / BDR
- Customer Success
- Account Management
- Implementation and Client Delivery
- Growth and Marketing
- Business Operations

Assess candidates for commercial awareness, communication, enterprise selling exposure, target ownership, stakeholder management and ability to operate in a startup environment.
- LinkedIn and Multi-Channel SourcingDevelop consistent, high-quality sourcing capabilities across:

- LinkedIn and LinkedIn Recruiter
- Naukri, Instahyre, Indeed, Wellfound and Cutshort
- GitHub and relevant technical communities
- College placement networks and alumni groups
- Employee referrals
- Professional communities
- Existing resume databases
- Targeted outreach and candidate referrals

Key activities include:
- Boolean and X-ray search.
- Competitor and target-company talent mapping.
- Identifying passive candidates.
- Creating personalized recruitment messages.
- Building reusable candidate pipelines.
- Re-engaging suitable candidates from previous hiring processes.
- Measuring sourcing-channel effectiveness.

We are especially interested in candidates who enjoy finding talent rather than simply waiting for job applications.
- AI-Enabled RecruitmentYou should be enthusiastic about applying modern AI tools to recruitment and HR workflows.

Examples include

- Using ChatGPT, Claude, Gemini or similar tools to help create JDs.
- Generating structured screening questions.
- Extracting job-relevant information from resumes using approved tools.
- Creating consistent candidate evaluation summaries.
- Personalizing sourcing messages.
- Preparing interview scorecards.
- Consolidating interview feedback.
- Identifying recruitment pipeline bottlenecks.
- Building hiring reports and dashboards.
- Automating repetitive administrative activities.

You must verify AI-generated outputs, protect candidate information and ensure recruitment decisions receive appropriate human review.
- Campus Recruitment and University PartnershipsBuild relationships with placement cells and talent teams across universities and colleges.

Responsibilities include

- Identifying campuses relevant to AI, engineering, product and business hiring.
- Coordinating internships and graduate hiring opportunities.
- Managing communication with placement officers.
- Organizing assessments, hiring drives and interviews.
- Maintaining a database of college relationships.
- Creating structured internship-to-employment pipelines.
- Managing joining and documentation for campus hires.

7. Salary Negotiation and Offer ClosureOwn candidate conversations across the offer stage, including:
- Understanding current compensation and candidate expectations.
- Evaluating fixed versus variable compensation structures.
- Working within approved salary budgets.
- Managing competing-offer situations.
- Communicating compensation and employment terms accurately.
- Negotiating professionally without making unauthorized commitments.
- Issuing and coordinating offer documentation.
- Managing offer acceptance and notice-period engagement.
- Minimizing offer-to-joining drop-offs.





We value candidates who can balance employee expectations, business economics and relationship management.
- HR Operations and Employee LifecycleSupport smooth day-to-day HR operations, including:

Pre-joining and onboarding

- Documentation and joining formalities.
- Employee database creation.
- Offer and employment records.
- Induction and onboarding coordination.
- IT, administration and reporting-manager coordination.

Employee operations

- Attendance and leave administration.
- Payroll-input coordination with finance.
- Maintaining accurate employee records.
- HR policies and internal communication.
- Employee query resolution.
- Probation review coordination.
- Employee engagement activities.
- Tracking important employee lifecycle milestones.

Exit management

- Exit formalities.
- Asset and document handovers.
- Clearance coordination.
- Employee record updates.
- Exit feedback administration.

Maintain confidentiality and professional handling of employee information.
- Recruitment Analytics and Founder ReportingMaintain accurate, frequently updated hiring trackers.

You should be comfortable reporting on:
- Open positions and priority vacancies.
- Candidates sourced and contacted.
- Response and screening conversion rates.
- Shortlists submitted.
- Interview progress.
- Interview-to-offer conversion.
- Offer acceptance and joining rates.
- Recruitment turnaround time.
- Sourcing-channel productivity.
- Campus hiring progress.

Required Skills and Competencies
- Strong verbal and written English communication.
- Confidence in professional outreach and candidate conversations.
- Interest in technology, AI and enterprise business.
- Strong working knowledge of LinkedIn.
- Ability to conduct structured research.
- Attention to detail and disciplined follow-up.
- Basic spreadsheet and data-management capabilities.
- Ability to coordinate multiple vacancies simultaneously.
- Professional judgment and confidentiality.
- Comfortable using modern productivity and AI tools.
- Ability to independently execute tasks and take ownership.
- Strong willingness to learn and adapt.

Preferred Qualifications
- Bachelor's or Master's degree in HR, Business Administration, Management, Commerce, Psychology or a related discipline.
- 0–2 years of experience in recruitment, HR operations, talent acquisition, internships or campus placement activities.
- Prior exposure to startup recruitment, IT hiring, SaaS hiring or technical talent sourcing is advantageous.
- Experience conducting LinkedIn sourcing or initial candidate screening is desirable.
- Freshers with demonstrable recruitment projects, internships or strong sourcing capabilities are welcome.

Who Will Succeed in This Role?Someone who:
- Enjoys speaking to current people and building professional relationships.
- Is persistent without being unnecessarily aggressive.
- Can move comfortably between AI engineering and sales hiring requirements.
- Enjoys discovering and experimenting with new technology.
- Takes ownership instead of waiting for repeated instructions.
- Understands that hiring success requires both quality and speed.
- Is organized enough to manage several parallel hiring journeys.
- Is comfortable working closely with founders.
- Wants to build a meaningful long-term career in talent acquisition and HR.

Working ArrangementsThis is a full-time, work-from-office position. Office: Imperia Mindspace, Sector 62, Gurugram, Haryana.

Office hours: 10:45 AM to 8:00 PM.

Working schedule: Monday to Friday, with alternate Saturdays working.

📌 Human Resources Associate (Gurugram)
🏢 Darwix AI
📍 Gurugram