Job Title: HR Onboarding Specialist

Department: Human Resources

Reports To: HR Head / HR Manager

Job Summary:

We are looking for an energetic and detail-oriented Onboarding Specialist to manage the end-to-end pre-boarding and on-boarding journey for new hires. The ideal candidate will act as the primary point of contact for candidates from the moment they accept the offer until they successfully settle into the organization, ensuring a seamless, engaging, and compliant onboarding experience.

Key Responsibilities & Duties:

1. Pre-Boarding & Offer Management:

- Send out formal offer letters, employment contracts, and welcome kits to selected candidates.
- Follow up with candidates to ensure timely acceptance of offers and manage the pre-employment documentation pipeline.
- Collect all necessary pre-joining documents (educational certificates, previous employment proofs, PAN, Aadhaar, bank details, medical fitness, etc.).
- Initiate and coordinate background verification (BGV) processes through internal teams or external vendors.

2. Day-One & Welcome Process:

- Coordinate with IT, Admin, and Department Heads in advance to arrange systems, laptops, ID cards, seating, and email creation.
- Organize and execute the Day 1 induction and orientation program for new joiners.
- Ensure a warm, welcoming atmosphere and introduce the new employee to their team and buddy/mentor.

3. HR Systems & Documentation:





- Create and maintain digital employee files, ensuring 100% compliance with company policies and statutory records.
- Update the HRMS (Human Resource Management System) with current hire details, bank accounts, and emergency contacts.
- Share company policies, employee handbooks, and standard operating procedures (SOPs) with new hires and secure acknowledgments.

4. Post-Joining & Probation Tracking:

- Check in regularly with new hires during their first 30, 60, and 90 days to gauge settling-in and address any concerns.
- Coordinate feedback and probation confirmation reviews with managers once the evaluation period concludes.
- Prepare regular onboarding metric reports (time-to-onboard, drop-out rates, document completion status, etc.) for management.
- Required Skills & Qualifications:

Experience: 2 to 5 years of experience in HR operations, recruitment coordination, or employee lifecycle management. Education: Graduate in HR, Business Administration, or a related field (MBA-HR preferred).

Skills

- Strong interpersonal and communication skills to build immediate rapport with candidates.
- Meticulous attention to detail for documentation, compliance, and data entry.
- Familiarity with HRMS tools, digital signature platforms, and MS Excel.
- High level of empathy and patience to handle candidate queries effectively

📌 Human Resource Onboarding Specialist (Zirakpur)
🏢 JEENA SIKHO LIFECARE
📍 Zirakpur