About the Role The ideal candidate should have excellent communication skills, a welcoming personality, strong interpersonal abilities, and the ability to handle front desk responsibilities efficiently while maintaining a professional corporate environment.

Responsibilities

- Key Responsibilities

- 1.

Front

Desk &

- Reception Management

- Greet and welcome visitors, clients, candidates, and guests professionally.
- Manage front desk operations and maintain a welcoming reception area.
- Answer, screen, and redirect incoming phone calls to the appropriate departments.
- Respond to general inquiries through phone calls, emails, and in-person interactions.
- Maintain visitor registers, entry and exit records, and visitor passes.
- Ensure the reception area is clean, organized, and presentable at all times.

- 2. Visitor &
- Guest Coordination

- Coordinate appointments and meetings for visitors and business associates.
- Inform concerned employees or departments about visitor arrivals.
- Assist visitors with meeting room directions and office information.
- Coordinate refreshments and hospitality arrangements for clients and senior management guests.
- Ensure visitors follow company security and access procedures.

- 3.

Administrative

Support

- Handle incoming and outgoing couriers, parcels, and official correspondence.
- Maintain office records, registers, and administrative documents.
- Assist with printing, scanning, photocopying, and filing.
- Monitor stationery, pantry supplies, and basic office requirements.
- Coordinate with housekeeping and maintenance staff to ensure cleanliness and office readiness.
- Provide basic administrative support to HR and other departments.

- 4. Meeting &
- Interview Coordination

- Coordinate interview schedules and guide candidates to designated meeting rooms.
- Assist the HR team with candidate reception and joining-day arrangements.




- Manage meeting room bookings and availability.
- Ensure meeting rooms are properly arranged before scheduled meetings.
- Support internal meetings, employee celebrations, and office events.

- 5.

Office

Coordination &

- Communication

- Coordinate with HR, IT, Administration, and Facility teams for daily office requirements.
- Maintain employee extension numbers and internal contact directories.
- Communicate office-related information to the relevant departments.
- Assist in coordinating vendor visits, deliveries, and service appointments.
- Escalate reception or facility-related concerns to the appropriate team.

- 6. Professionalism &
- Confidentiality

- Maintain a professional appearance and positive attitude.
- Handle confidential employee, visitor, and company information responsibly.
- Follow TAC Security's office policies, security guidelines, and skilled standards.
- Ensure a positive experience for employees, visitors, and clients.

Qualifications

- Required Qualifications &
- Experience

- Bachelor's degree in any discipline.
- 3-5 years of experience as a Receptionist, Front Desk Executive, or in a similar role.
- Prior experience in a corporate office, IT company, or multinational organization is preferred.
- Good command of English and Hindi, both verbal and written.
- Basic knowledge of MS Office, including Word, Excel, and Outlook.
- Experience handling telephone calls, visitor management, and office coordination.

Required Skills

- Key Skills &
- Competencies

- Excellent communication and interpersonal skills.
- Professional appearance and courteous behavior.
- Strong customer service and hospitality skills.
- Good organizational and multitasking abilities.
- Positive attitude and problem-solving approach.
- Time management and attention to detail.
- Ability to work independently and coordinate with multiple departments.
- Professional telephone etiquette.
- Ability to maintain confidentiality.

📌 Front Desk Receptionist (Chandigarh)
🏢 TAC Security
📍 Chandigarh