Job Summary

Beneplus is looking for an organised, proactive, and detail-oriented Conference Attendee Coordinator to manage attendee communications, speaker and sponsor coordination, travel arrangements, and accommodation for international conferences.

The ideal candidate should have experience in conference or event management, excellent English communication skills, and the ability to coordinate multiple attendee groups while ensuring a smooth experience before, during, and after each event.

Key Responsibilities

- Attendee Management: Coordinate with paid delegates, speakers, sponsors, and sponsored delegates throughout the event lifecycle.
- Communication: Send event updates, confirmations, reminders, joining instructions, and follow-up communications before, during, and after conferences.
- Sponsorship Management: Coordinate sponsorship programmes, manage sponsor requirements, track deliverables, and ensure timely communication.
- Air Ticketing: Issue flight tickets when required and manage ticket changes, reissues, cancellations, refunds, and related travel queries.
- Hotel & Accommodation: Manage hotel reservations, rooming lists, check-in/check-out details, and accommodation-related changes.
- Travel Coordination: Handle attendee travel requests and resolve booking-related issues efficiently.
- Documentation: Maintain accurate attendee records, booking details, travel documents, rooming lists, and communication logs.
- Issue Resolution: Respond promptly to attendee queries and resolve logistical issues professionally.
- Team Coordination:



Work closely with internal teams and the European office to ensure smooth conference operations.

Required Skills & Qualifications
- Hands-on experience managing conference attendees, speakers, sponsors, or event participants.
- Excellent written and spoken English.
- Robust organisational, communication, and coordination skills.
- High attention to detail and the ability to manage multiple tasks simultaneously.
- Ability to respond quickly and work effectively under deadlines.
- Good knowledge of MS Excel, Google Sheets, email, and online booking systems.
- Flexibility to work during hours that overlap with the European office.

Preferred Qualifications
- Experience working with a travel agency or corporate travel management company.
- Previous experience in international conference or event management.
- Hands-on experience with Sabre GDS air ticketing.
- Knowledge of airline ticket issuance, fare rules, reissues, cancellations, refunds, and ticket exchanges.
- Experience managing hotel bookings and group accommodation.
- Experience coordinating international travel and conference logistics.

Ideal Candidate Profile The ideal candidate is customer-focused, responsive, highly organised, and comfortable communicating with international attendees and stakeholders. They should be able to manage travel and accommodation logistics accurately while maintaining a professional approach to attendee and sponsor relationships.

Pay: ₹11,000.00 - ₹60,000.00 per month

Work Location: Remote

📌 Conference Attendee Coordinator (India)
🏢 Beneplus Private
📍 India