Job Title: Compliance HR Executive

Department: Human Resources

Location: Nashik

Reports To: Head of HR

Purpose of the Role To ensure complete, accurate and timely compliance with all applicable labour laws, statutory requirements and internal HR policies across all outlets/locations — covering registrations, returns, challan payments, audits and inspections — so that the organisation remains audit-ready, penalty-free and fully compliant at all times.

Core Responsibility – Statutory Compliance Management

- Manage monthly, quarterly and annual compliances under PF, ESIC, Professional Tax, Labour Welfare Fund, Gratuity, Bonus and Minimum Wages.
- Ensure timely challan payments and return filings for every location, and maintain proof of filing for each period.
- Verify statutory deductions, wage structures and employer contributions with the Payroll team before payroll is closed.
- Reconcile PF, ESIC and PT data between payroll records and government portals every month, and close any mismatch immediately.
- Maintain a live compliance calendar with due dates, owners and escalations.
- Track changes in labour laws, including the current Labour Codes, and implement required changes in policies, wage structures and processes.
- Ensure compliant onboarding (UAN, ESIC IP, nominations, appointment letters) and compliant exits (F&F; settlement, gratuity, PF withdrawal/transfer).
- Prepare for and coordinate internal, statutory and client audits; represent the company in labour department inspections and reply to notices.
- Maintain all registers,



records and employee master data as required by law, in an audit-ready form.
- Prepare monthly compliance dashboards/MIS and flag risks, gaps and potential penalties early with corrective action plans.

Key Accountability Every month, the incumbent should be able to clearly confirm:

Statutory Deductions per Payroll = Challans Paid = Returns Filed = Portal Records

Any difference must be identified, investigated and resolved before the next filing cycle, with supporting proof maintained for audit.

Key Result Areas (KRAs)

KRA

Measure

Statutory Filing & Payment

100% of PF, ESIC, PT, LWF and other returns/challans filed and paid on or before due date

Penalty & Notice Control

Zero penalties, interest or non-compliance notices; any notice replied within the stipulated time

Payroll–Statutory Reconciliation

PF, ESIC and PT reconciled monthly between payroll and portals with zero unexplained variance

Registrations & Licences

All registrations and licences valid; renewals initiated at least 30 days before expiry

Audit Readiness

Registers and records audit-ready at all times; audit observations closed within agreed timelines

Employee Lifecycle Compliance





100% of joiners with UAN/ESIC IP and nominations; F&F;, gratuity and PF exit formalities done within statutory timelines

Documentation & MIS

Compliance calendar and dashboard shared monthly by 5th working day, with risks and action plans

Qualifications & Experience

- Bachelor's degree in any discipline; MBA/PGDM (HR) or a Labour Law / Industrial Relations diploma is preferred.
- 3–6 years of experience in HR compliance, statutory compliance or payroll compliance (4–8 years), preferably in a multi-location/multi-outlet setup.
- Strong working knowledge of PF, ESIC, PT, LWF and other Indian labour laws, and hands-on experience with the EPFO, ESIC and PT portals.
- Prior experience in audits, inspections and handling government notices is essential.
- Exposure to a payroll/HRMS implementation or migration is a plus.

Skills Required
- Strong attention to detail and accuracy in statutory calculations and data.
- Proficiency in Excel (VLOOKUP, pivot tables, reconciliation templates) and HRMS/payroll software (Keka preferred).
- Ability to independently trace and resolve discrepancies between payroll and statutory records.
- Good coordination and follow-up skills to work with Payroll, Finance, Legal and outlet teams.
- Confident communication with auditors and government authorities.
- Ability to maintain organised, audit-ready documentation and to handle confidential data with integrity.

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Compliance Executive (Nashik)
🏢 MIYA KEBABS
📍 Nashik