Company: VN Odedra Vison Pvt Ltd

Location: on-site

Working Hours: 07:30 PM – 11:30 PM IST (U.S. Central Time overlap required)

Compensation: Based on experience and agreed availability

About the Role:

VN Odedra Vision Pvt. Ltd. is seeking an experienced Bookkeeper + Executive Operations Assistant to support one of our clients with bookkeeping, executive assistance, and daily business operations.

This is not a basic data-entry or virtual assistant role. We need someone who understands bookkeeping, takes ownership of responsibilities, communicates proactively, follows through without repeated reminders, and identifies potential problems before they become bigger issues.

You will support both bookkeeping operations for U.S.-based small-business clients and the administrative coordination needed to keep a growing bookkeeping firm organized and running smoothly.

Key Responsibilities

1. Bookkeeping & Accounting

- Maintain accurate books for U.S.-based small-business clients using QuickBooks Online.
- Complete bank and credit-card reconciliations.
- Assist with monthly closing, cleanup and catch-up projects, accounts payable, accounts receivable, payroll support, sales tax, and financial reporting.
- Review transactions for errors, unusual activity, missing information, and inconsistencies.
- Investigate discrepancies, document findings, and recommend appropriate next steps.
- Maintain organized financial records ready for owner, CPA, or client review.
- Protect confidential financial and client information.

- Executive & Administrative Support

- Help organize the owner's inbox, calendar, priorities, and follow-ups.
- Track deadlines, client requests, outstanding questions, and commitments.




- Draft transparent, professional client emails and other communications for review.
- Organize documents, meeting notes, procedures, and recurring workflows.
- Coordinate with clients, team members, and outside professionals when authorized.
- Identify opportunities to improve processes and make daily operations more efficient.
- Take ownership of assigned tasks and ensure nothing falls through the cracks.

- Required Qualifications

- Substantial bookkeeping or accounting experience, preferably supporting U.S.-based businesses.
- Strong working knowledge of QuickBooks Online and month-end bookkeeping.
- Experience with reconciliations, cleanup work, AP, AR, payroll support, and financial reports.
- Meaningful experience in executive assistance, operations, or senior administrative support.
- Strong written and spoken English.
- Excellent organizational skills, attention to detail, judgment, and follow-through.
- Reliable availability during the agreed working hours, with consistent U.S. Central Time overlap.
- Ability to work independently, solve problems, and communicate issues promptly.
- Willingness to accept feedback, acknowledge mistakes, and take responsibility for correcting them.
- Good judgment about when to act independently and when owner approval is required.





- What Success Looks Like

- Tasks are completed accurately and on time without repeated reminders.
- Bookkeeping is organized, documented, and ready for review.
- Problems are identified early and communicated with relevant details and recommended solutions.
- Clients and team members receive timely, professional follow-up.
- Deadlines, commitments, and open questions are consistently tracked.
- The owner can focus on client relationships, business growth, and important decisions instead of chasing routine tasks.

- Selection Process To help us identify the right long-term partner, qualified candidates will be asked to provide:

1. A short written introduction describing their relevant experience.
2. A brief video introduction.
3. Examples of relevant bookkeeping and executive operations experience.

Finalists will complete a paid working trial before either side makes a long-term commitment.
- Who Should Apply?

This role is ideal for someone who combines strong bookkeeping skills with excellent organizational abilities, initiative, discretion, and a genuine sense of responsibility.

We are looking for a dependable professional who wants to build a long-term collaboration and wants to grow with us while helping our client succeed.

If you take ownership, work proactively, and keep tasks moving without waiting for constant instructions, we would love to hear from you.

To apply: Please submit your resume ([email protected]) and a brief introduction highlighting your QuickBooks Online experience, administrative or executive support experience, and availability during the required hours.

📌 Bookkeeper + Executive Operations Assistant (Vadodara)
🏢 VN Odedra Vision Private
📍 Vadodara