. Key Responsibilities

A. HR Policies, Systems & Processes

- Develop, implement, and periodically review HR policies, procedures, and processes.

- Prepare and update the Employee Handbook/Manual.

- Conduct competency mapping across all organizational levels.

- Prepare and maintain organization charts for departments and plants.

- Ensure standardization and effective implementation of HR processes across locations.

- B. Recruitment & Selection

- Manage the end-to-end recruitment process, including sourcing through job portals, recruitment agencies, referrals, and other channels.

- Coordinate and schedule interviews with the respective interview panels.

- Evaluate candidates against job requirements, competencies, and organizational needs.

- Coordinate candidate selection and obtain necessary management approvals.

- Prepare and issue appointment letters detailing job responsibilities, terms and conditions of employment, and applicable company policies.

- C. Induction, Orientation & Probation Management

- Organize and coordinate induction and orientation programs for recent employees.

- Conduct induction evaluations and ensure completion of joining formalities.

- Monitor probation periods and coordinate probation assessments with reporting managers.

- Process and issue confirmation or probation extension letters as per company policy and management approval.

- D.

Performance Management

System (PMS)

- Develop and update Job Descriptions (JDs) and Key Result Areas (KRAs) for employees.

- Coordinate and manage the complete performance appraisal cycle.

- Facilitate performance review discussions, rating normalization, and appraisal documentation.

- Coordinate performance-linked increments, promotions, and other revisions with management.

- Prepare and issue appraisal-related letters following the necessary approvals.

- E.

Employee Grievance

Handling & Industrial Relations

- Address employee grievances related to work, compensation, facilities, and the working environment.

- Ensure timely resolution of employee concerns and promote employee satisfaction.

- Maintain effective employee relations across the Head Office, plants, and branches.

- Coordinate and handle matters related to labour disputes and Labour Court proceedings in consultation with management and legal advisors, wherever required.

- F.

Payroll

Administration

- Ensure accurate and timely payroll processing in coordination with the payroll/accounts team.

- Verify employee attendance, leave records, salary inputs, and other payroll-related data.

- Ensure confidentiality and accuracy of employee compensation records.





- Coordinate payroll-related queries and resolve discrepancies.

- G. HR Team Management

- Lead, supervise, and manage a team of 34 HR team members.

- Define team objectives, allocate responsibilities, and monitor performance.

- Ensure timely completion of HR activities and maintain accountability within the team.

- Coach, mentor, and develop team members to improve their capabilities.

- Conduct performance reviews and provide constructive feedback.

- Resolve team-level issues and promote a collaborative work environment.

- Monitor HR operational efficiency and drive continuous process improvements.

- Coordinate with management, department heads, and plant teams to ensure effective HR service delivery.

- H. Training & Development

- Identify training needs through performance appraisals, employee feedback, and departmental requirements.

- Prepare and implement quarterly and annual training calendars.

- Organize soft-skills training, including communication, presentation skills, and ISO awareness.

- Coordinate role-specific and operational training covering SOPs, safety, housekeeping, production processes, machinery, and work procedures.

- Facilitate cross-functional and interdepartmental training programs.

- Identify suitable external training agencies and subject-matter experts.

- Evaluate training effectiveness and monitor its impact on employee performance.

- I.

Employee

Engagement & Welfare

- Plan and implement employee engagement, welfare, and recognition activities.

- Conduct one-to-one employee interactions to understand concerns and expectations.

- Develop initiatives to strengthen employee relationships and workplace morale.

- Promote a positive work culture, employee participation, and retention.

- Coordinate employee communication and other employee relations initiatives.

- J. HR MIS & Reporting

- Prepare and submit periodic HR MIS reports to management.

- Maintain reports relating to headcount, recruitment, attrition, absenteeism, payroll, training, and performance appraisal.

- Analyse HR data and provide relevant insights to support management decisions.

- Maintain accurate and updated employee records and HR documentation.

- K. Plant & Branch Visits





- Conduct regular visits to plants and branches to review HR operations and employee-related matters.

- Coordinate with plant heads and departmental managers on manpower planning, employee relations, training, and HR compliance.

- Ensure consistent implementation of HR policies and processes across locations.

- L.

Employee

Separation & Exit Management

- Manage employee resignation processes and obtain the necessary approvals.

- Ensure smooth completion of exit formalities, clearances, and exit interviews.

- Coordinate full and final settlement with the concerned departments.

- Prepare quarterly exit analysis reports and identify key reasons for employee attrition.

- Recommend suitable retention and employee engagement measures based on exit feedback.

- M.

Statutory

Compliance & HR Documentation

- Ensure compliance with applicable labour laws and statutory requirements in coordination with the concerned teams and advisors.

- Maintain statutory records, employee documentation, and HR registers as applicable.

- Monitor compliance with company policies, procedures, and applicable employment regulations.

- Coordinate statutory inspections, audits, and labour-related documentation, wherever required.

-

- Authorities & Decision-Making

- Conduct candidate interviews and recommend suitable candidates to management for selection.

- Coordinate and approve onboarding, induction, and probation processes within the scope of delegated authority and company policies.

- Implement HR policies, procedures, and applicable compliance requirements.

- Recommend employee confirmations, promotions, transfers, salary revisions, and disciplinary actions for management approval.

- Allocate responsibilities to HR team members and monitor their performance and deliverables.

- Escalate critical employee relations, disciplinary, and compliance matters to management for appropriate decisions.

- - Key Competencies Required
- Strong knowledge of HR operations and processes.

- Team leadership and people management skills.

- Recruitment, talent acquisition, and workforce coordination.

- Performance management and employee development.

- Employee relations, grievance handling, and conflict resolution.

- Knowledge of applicable labour laws and statutory compliance.

- Payroll coordination and HR MIS reporting.

- Excellent communication, interpersonal, and problem-solving skills.

- Strong planning, coordination, and decision-making abilities.

- Proficiency in MS Excel, MS Office, and HRMS/payroll systems.

📌 Assistant Manager -HR | Manufacturing Industry (Mumbai)
🏢 E CON PACKAGING
📍 Mumbai