Job Summary To provide senior-level coordination and project monitoring support from the Bangalore Head Office for ongoing railway projects. The AGM - Coordination will act as a key link between Head Office, project sites, consultants, clients and internal departments to ensure smooth project execution, timely decision-making, effective planning, cost and time control, and achievement of project objectives. The role will primarily focus on monitoring, coordination, escalation and resolution of project-related matters from the Head Office, while maintaining close coordination with site teams.

Responsibilities

- Head Office Coordination: Act as the key coordination point between Bangalore Head Office and project/site teams. Maintain regular communication with Project Managers, Site Engineers and project leadership teams. Monitor project requirements and ensure timely support from Head Office departments.

Coordinate with internal departments to resolve project-related issues and bottlenecks. Ensure timely flow of information, approvals, drawings, materials, manpower and other resources required by project sites. Follow up on critical issues raised by site teams and ensure timely closure.

Conduct regular coordination meetings with project teams and relevant departments. Maintain an action tracker for important project decisions and follow-ups.

- Railway Project Monitoring: Monitor the overall progress of railway projects from the Head Office. Review project schedules, milestones and execution targets submitted by site teams. Monitor planned vs. actual progress and identify project delays.

Review critical activities and work fronts requiring management intervention. Track project-level issues relating to execution, resources, approvals, procurement, subcontractors and consultants. Escalate major project risks and delays to senior management with suitable recommendations.

Ensure timely follow-up and closure of critical project issues.

- Planning &
- Execution Coordination: Coordinate with project planning teams to monitor project programmes and milestones. Review short-term and long-term project plans. Monitor whether site execution is aligned with approved project schedules. Identify gaps between planning and actual site execution. Coordinate with site teams to develop corrective and recovery plans wherever required. Ensure project teams receive the necessary support from Head Office to achieve execution targets. Monitor interdependencies between different project activities and work packages.





- Coordination with Site Teams: Maintain regular communication with Project Managers and Site Engineers. Understand site-level challenges and coordinate with HO departments for solutions. Monitor manpower, material, equipment and other resource requirements.

Follow up on site requirements with Procurement, Stores, Finance, HR/Admin and other departments. Support site teams in resolving issues that require Head Office intervention. Conduct periodic site visits when required to understand project progress and critical issues.

Ensure important site issues are escalated to management without delay.

- Internal Department Coordination: Coordinate closely with: Project Management / Planning

- Commercial / Billing / Procurement
- Engineering / Design
- HR &
- Administration
- Contracts
- Subcontractor Management. Ensure that all departments provide timely support to project sites and that departmental activities are aligned with project requirements.

- External Stakeholder Coordination: Coordinate with clients, consultants, railway authorities and other external stakeholders as required.

Support Project

Managers in resolving coordination issues with clients and consultants. Follow up on approvals, decisions, technical matters and project requirements. Maintain professional relationships with key stakeholders. Participate in client/consultant coordination meetings when required by management. Ensure key decisions and commitments are communicated to the relevant project teams.

- Project Progress &

- Management Reporting: Review daily/weekly/monthly project progress reports received from sites. Consolidate project information for management review.

Prepare or review management MIS related to: Project progress

- Critical activities
- Delays
- Resource requirements
- Cost concerns
- Approvals
- Procurement
- Site issues
- Project risks. Highlight areas requiring management intervention. Track action points arising from project review meetings and ensure timely closure.

- Cost Control &

- Time Management: Monitor project performance with respect to time and cost.



Coordinate with Planning and Commercial teams to identify potential cost and schedule risks. Monitor delays and their potential impact on project costs. Track resource utilization and major project requirements. Support management in controlling avoidable costs, delays and rework. Ensure corrective actions are initiated for major schedule deviations. Support timely completion of projects within approved timelines and budgets.

- Project Risk &

- Issue Management: Identify major risks and issues affecting railway project execution. Maintain a project-level issue/risk tracker. Ensure critical issues are escalated to management promptly. Coordinate with relevant departments to develop solutions. Monitor resolution of technical, commercial, planning, procurement and execution issues. Proactively identify issues that may impact project completion.

- Leadership &

- Coordination: Provide senior-level guidance and coordination support to project teams. Facilitate effective communication between HO and project sites. Ensure accountability for closure of important action points.

Support Project

Managers in resolving cross-functional issues. Drive coordination between departments rather than allowing issues to remain unresolved between teams. Maintain a solution-oriented approach to project challenges.

- Correspondence: Handle official correspondence between HO, project sites, clients, consultants, and railway authorities. Prepare and review official letters, emails, and project communications. Follow up on approvals, submissions, and pending responses. Maintain proper records of project correspondence and documents. Ensure timely communication of instructions and decisions to the concerned teams. Track and close pending correspondence and action points.

Required Skills &

- Competencies

- Extensive experience in railway projects is mandatory.

- Strong understanding of railway/infrastructure project execution.

- Strong project planning and monitoring skills.

- Excellent stakeholder and coordination management.

- Strong understanding of project time and cost management.

- Ability to coordinate multiple projects/sites from Head Office.

- Strong leadership and decision-making capabilities.

- Excellent follow-up and problem-solving skills.

- Ability to identify project risks and escalate them appropriately.

- Strong communication and negotiation skills.

- Good written and verbal English communication.

- Ability to work with senior management, clients, consultants and project teams.

📌 AGM Co-ordination ( Civil Eng) Railway Projects Experience (Bengaluru)
🏢 Smartmart Recruitment Mumbai
📍 Bengaluru