Key Responsibilities (KRAs)

- Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.

- Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.

- Vendor Management &
- Procurement:

Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.

- Documentation &

- Record Keeping:

Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.

- Inventory &

- Asset Management:

Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.

- Employee Support &

- Coordination:

Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.

- Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.

- Compliance &

- Workplace Safety:

Support the implementation of administrative policies, SOPs,



security procedures, and workplace safety requirements.

- Maintenance &

- Issue Resolution:

Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.

- Reporting &

- Administrative Support:

Prepare administrative reports and assist management with projects and special assignments.

Core Skills

- Office Administration &
- Facilities Coordination

- Vendor Management &

- Procurement

- Documentation &

- Record Keeping

- Inventory &

- Asset Management

- MS Office, Communication &

- Follow-up

Qualifications &

- Experience

- Graduate in any discipline; relevant administrative qualifications are an advantage.

- Prior experience in administration, facilities, or office operations preferred.

- Working knowledge of MS Excel, Word, and general office documentation.

- Robust organizational, communication, coordination, and problem-solving skills.

- Ability to manage multiple tasks with accuracy and timely follow-up.

📌 Administration Assistant (New Delhi)
🏢 SMC Global Securities
📍 New Delhi